View Vacancy - Administration Officer - SP5043 / Strategic Programs Royal Navy

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
Other British Government Departments (Partners across Government, including UK Visas)
MOD (Ministry of Defence)

Main purpose of job:


The provision of administration support to Strategic Programs Royal Navy (SPRN), a small multi-disciplinary team comprising of Royal Navy, MoD civilian and contractor staff based within the US Navy Strategic Systems Programs (SSP) Headquarters in the Washington Navy Yard, Washington DC.


Roles and responsibilities :


The SP5043 post will work directly for the SP5040, the Administration Team Leader and Office Manager. The post has responsibilities for:

  • Provision of administration support to SP5040 in the processing of visit requests, security clearances, data transmittals and maintaining internal databases.

  • Process unclassified and classified mail, including letters and reports, maintaining the security and transmittals filing system as appropriate and in accordance with JSP440, The Defence Manual of Security.

  • Provision of daily administration support to line management and desk officers in support of their day to day duties, including the answering, evaluating, and prioritising of telephone calls, voicemail, emails, and co-ordinating travel arrangements.


  • Maintain SPRN office stationery supplies, processing orders when required through an Office Depot account.

Any other general administration and business support tasks as directed by line management.


Essential on arrival:


Excellent organizational skills and attention to detail, with the ability to prioritize, follow process and policy, and work under own initiative.


Good interpersonal and communication skills to enable effective liaison with UK and US partners and customers at all levels.


Proficient IT skills with the ability to use with MS Office suite applications.



Previous experience of working in a mixed civilian/military office or team environment and/or experience of working with the US Navy in relation to the Foreign Visit processing.


Previous experience of handling classified information.

    Seeing the Big Picture, Making Effective Decisions, Collaborating and Partnering, Managing a Quality Service
    27 August 2019
    A2 (L)
    Fixed Term, Full-time
    40 - Monday-Friday 7:15-15:45 (with unpaid lunch break)
    36 months
    N. America, Caribbean and British Overseas Territories
    United States
    British Office
    21 October 2019
    Under US State Department requirements, the UK Government in the US may only employ, as non-diplomatic staff, persons who are US citizens, US Permanent Residents or A visa holders with EAD cards*. If you hold a visa other than an A visa you are not currently eligible to work at our office. Please refer to our website for information on exceptions to this policy at All selected candidates are subject to background checks and will require a security clearance prior to starting work. *A visas are acceptable at the Embassy and Consulates. The UK Mission to the UN (UKMIS) accepts G visas, and British Defense Staff (BDS) outposts accept A or NATO visas. 

    Owing to program security requirements, the post is “Reserved” for personnel with sole UK Nationality. The successful candidate will require as a minimum a UK SC level security clearance. If this is not already held, the candidate must be willing to undergo security vetting to achieve this.

    The UK Government operating in the US offers a substantial benefits package including generous leave, a choice of medical insurance, 401(k) matching up to 7%, extensive learning opportunities and a great work/life balance. Staff recruited locally are subject to terms and conditions of service in accordance with US, state, and/or local employment law. Individuals who are not a US taxpaying citizen will be paid a net salary based on a simulated US tax status. Internal candidates must inform their supervisor before they apply to a different position. Only successful candidates will be contacted. Please no phone calls. Due to the high volume of resumes we receive, we cannot guarantee consideration of your application if the submission instructions are not properly followed. The British Embassy is committed to a policy of equal opportunities and to creating a diverse working environment, free from discrimination, where everyone is included and treated fairly, based on merit alone. We are an equal opportunity employer, making all employment decisions without regard to race, gender, religion, national origin, citizenship, disability, age, sexual orientation, political affiliation or any other criterion protected by law.

    Please be aware that you will only be able to apply to vacancies for Local Staff roles with the British Government through this official site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official site. If you complete and send an application through any other site, we will not receive it.

    This opportunity is closed to applications.