View Vacancy - MNL - Private Office Support Officer, AA

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
Foreign, Commonwealth and Development Office (Policy & Political roles)
Chancery

The British Embassy Manila is a large diplomatic mission (around 250 staff) delivering a dynamic and rapidly expanding programme of activity in support of the UK’s objectives on prosperity, security and consular matters. The Embassy is a modern, diverse and inclusive employer where everyone contributes to the Embassy’s CORE Values of Collaboration, Opportunity, Respect and Excellence. 

MAIN PURPOSE OF THE JOB:

This is a unique opportunity to work at the heart of the British Embassy with a dynamic programme of bilateral and regional activity.  You will be a key member of the small team working closely for the Ambassador and Deputy Head of Mission to deliver the UK’s objectives on prosperity, security and consular matters.  The Embassy is a modern, diverse and inclusive employer where everyone contributes to realising an Embassy vision based on the principles of Wellbeing, Opportunity, Respect and Excellence.

ROLES & RESPONSIBILITIES:

  • Provide other embassy teams with support for events including Queen’s Birthday Party, and visit management by coordinating with events team lead and external stakeholders.
  • Provide word processing and secretarial support to the Head of Private Office and Residence Manager.
  • Dealing effectively with all correspondence (telephone and email) using standardised response/template and original drafting and sending replies and letters to stakeholders.
  • Assist in the Ambassador’s and Deputy Head of Mission’s diary management and appointments with internal and external stakeholders.
  • Dealing with a range of straightforward day-to-day enquiries from internal and external stakeholders.
  • Maintaining a contacts database.



LANGUAGE REQUIREMENTS:

  • English & Filipino

  • Level of language required: Proficient – spoken and written


ESSENTIAL SKILLS / EXPERIENCE / QUALIFICATIONS:

  • Integrity and confidentiality
  • Strong communication and interpersonal skills
  • Technical proficiency in MS Office (Word, Excel, Powerpoint)
  • Excellent organizational skills and the ability to multitask
  • Excellent prioritization and time management skills
  • Strong attention to detail
  • In depth knowledge of office management
  • Familiarity with cloud systems and Outlook calendar software
  • Can work in a fast paced environment under pressure
Delivering at Pace, Managing a Quality Service, Working Together
27 April 2022
Administrative Assistant (AA)
Temporary
36
Asia Pacific
Philippines
Manila
British Embassy
1
PHP
30,385
16 May 2022

The role being advertised is for a temporary position for 3 - 6 months.

The British Embassy offers a competitive compensation package, 36-hour work week, guaranteed 13th and 14th month pay, 20 days paid annual leave (calculated on Pro-rata basis if joined after 1 January), extensive medical insurance, life insurance and access to a guaranteed 5 days of learning opportunities a year. 

Employment offers are subject to successful clearance of pre-employment checks. Staff recruited locally by the British Embassy Manila is subject to Terms and Conditions of Service according to local Philippine employment law.

No accommodation or relocation expenses are payable in connection with this position. All candidates must be legally able to work and reside in the country of the vacancy with the correct visa/work permit status or demonstrate eligibility to obtain the relevant permit. Any costs related to obtaining or renewing permits and visas are the responsibility of the successful applicant.

Employees who are not liable to pay local income tax on their Mission salary may have their salaries reduced by the equivalent local income tax amount.

Candidates are expected to have a valid NBI Clearance.

All applications must be received before 23:55 Standard Philippine Time on the day of the deadline indicated above.

Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.

Incomplete application forms will not be taken into consideration, so please ensure you provide the information requested. Only shortlisted candidates for interview will be contacted. Interviewees will be assessed on the core competencies listed above. Unsuccessful candidates will be notified via the system in due time.

Indicated start date is provisional and subject to successful completion of reference and security checks.

To those applicants not shortlisted, we extend our appreciation for considering the British Government as a potential employer.

Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

This opportunity is closed to applications.