View Vacancy - Executive Assistant to the Consul General - Toronto

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Chancery

Main purpose of job:

The British Consulate General in Toronto is recruiting for the position of Executive Assistant to the Consul General. The position is vital to the smooth running of the Consulate General in Toronto. The position being offered will be on a full-time, permanent basis, subject to receipt of a successful security clearance. The position will be based at the British Consulate General Toronto.

This is a fascinating and busy role allowing someone interested in international affairs and business development to work in an exciting diplomatic mission.

Roles and responsibilities:

The Executive Assistant will play a key role in ensuring that the Consul-General can carry out their duties representing the UK in Ontario. The selected candidate will provide full office support to the Consul-General and limited support to the wider team. 

This will include:

  • Manage the Consul General’s diary and request and assemble briefing ahead of all external meetings, liasing closely with the relevant team members in the Consulate, the Department for International Trade network in North America and Whitehall Departments.
  • Provide administrative support (drafting/formatting letters and memos, scanning documents, booking rooms, preparing expense reports, etc).
  • Prepare travel itineraries, both domestic and international. Book hotels and transport.
  • Organise official events and entertainment (breakfast, lunches, dinners and receptions) including at the Residence. Deal with external vendors and organisations. In collaboration with the Corporate Services Officer provide access to the Residence for contractors and maintenance staff, supervising them where necessary.
  • Conduct ad-hoc research on topical issues in Toronto and Ontario that are of interest to the UK and Canada. Keep standard briefing up to date, soliciting input from other team members as required.
  • Cover for the Corporate Services Officer and Media and Public Affairs officer as required.

Essential on arrival:  

The selected candidate will have excellent written and oral communication skills, strong IT skills, including recent use of the full range of MS Office suite including Teams, Outlook, Excel, PowerPoint and Word. They will be confident and proactive, able to form effective relationships quickly both within and outside the Consulate team.  A positive and flexible team player, they will be willing to contribute to the team’s overall objectives. The selected candidate will be able to deal with a range of competing priorities in a calm, efficient and professional manner, with a keen eye for detail.  They will have strong administrative skills, be confident in dealing with a range of contacts at all levels; be organised and efficient in work and time management.

Desirable on arrival:  

French is desirable but not a requirement. 

Seeing the Big Picture, Making Effective Decisions, Delivering at Pace, Communicating and Influencing
7 July 2022
Administrative Officer (AO)
Full-time, Permanent
37.5
Americas, Caribbean & Overseas Territories
Canada
Toronto
British Consulate General
1
CAD
$4,285.18 ($51,422.22 annual)
22 August 2022

There should be pre-existing legal status to live and work in Canada. The successful candidate will be subject to satisfactory references and local and overseas security clearances and a six month probation period.

Staff recruited locally by the British Consulate General are subject to Terms and Conditions of Service according to local Canadian employment law.

Learning and development opportunities:

Consulate General Toronto and Department for International Trade North America induction; on the job training; online and regional budget management courses; familiarisation visit to another post in North America.

Working patterns:

Due to Covid, the office has been working in a hybrid format; Tuesdays and Thursdays are typically in-office days, however days and times for the hybrid format remain flexible. Going forward, as restrictions continue to be lifted and more in person activities resume, the expectation would be for the individual to work from the office at least 3 days a week, to be kept under review in light of demand/renewed restrictions.

Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

This opportunity is closed to applications.