View Vacancy - Visits Programme Officer - C4
Main purpose of job:
This is an exciting role in the high-performing Political and Bilateral Affairs team which sits at the heart of the India network.
This job has a interesting and varied high profile portfolio. Past visits have included the UK Prime Minister, the Foreign Secretary and the Duke and Duchess of Cambridge. Strong personal impact, delivering through others and creativity will be critical to your ability to deliver.
Your responsibilities will include:
- Preparing for and delivering high profile official visits to India
- leading and delivering through a team of 2 Locally Engaged (LE) officers.
- Working with colleagues to develop creative visit events.
- Working with your team on ‘immersion’ programmes for senior colleagues joining the India network.
- Stakeholder management, developing your expertise on how best to engage with UK and Indian government’s departments, organisations and businesses.
- Producing visit briefing for senior readership.
Security Clearance Level required: Applicant must already hold a minimum of the UK’s SC level of clearance or be able to achieve it.
Nationals of the following countries are eligible to apply: British, Canada, Australia, USA, New Zealand.
Roles and responsibilities:
To deliver high quality ministerial and senior official visit programmes for a) incoming British visitors and b) Indians visiting the UK. This will include:
- Managing and delivering through your team of 2 LE officers.
- Collaborating with stakeholders to creatively design and research visit programmes which meet our and visitor’s objectives.
- Owning and delivering high standard visits, managing relationships, using your creative planning events, finding solutions to problems and thinking on your feet.
- Identifying and cultivating new contacts (particularly in the UK but also in India) to find hosts for programmes to ensure the visitors objectives are met.
- Identifying ideas and locations for visits events. Through your team producing a catalogue of these ideas and locations. Producing biographies of high level visitors and contacts.
- Participating in the visits themselves, implementing the visit programmes and ensuring they run smoothly.
- Proactively maintaining an upcoming HMG visits grid which lists inward and outward visits.
- Ensuring all visits administration is well organised e.g. visas, passport details, liaising with the visits and movements team on hotel, room and transport bookings.
- Delivering high standard immersion programmes through your team, meeting colleague and network objectives.
- Robustly managing visit and immersion budgets.
- Helping to prepare and quality control check ministerial and official briefing packs.
- Drafting and sending official letters.
- Writing reports on visits and related issues.
- Chairing and producing minutes of British Commission visits organisation meetings
What we do:
The British High Commission (BHC) in India works to enhance UK-India ties (www.gov.uk/world/india). The Political Department within the BHC is responsible for political relations between the UK and Indian Governments. It is based in the BHC in Delhi, but works in support of our wider network of Deputy High Commissions (DHC) across India.
The British High Commission organises a significant number of ministerial and senior official visits to India and the UK. Ensuring that all elements of these visits these are delivered to an exceptionally high standard is vital. The Political Department is responsible for the over-arching co-ordination of these visits, delivery of the cross-cutting VIP visits, and supports different parts of the British High Commission and wider network to organise sector or issue-specific visits.
The Political and Bilateral team is looking for an English-speaking individual, who either has or is entitled to suitable security clearance being granted. This role would be well suited to someone who has previously worked in government and/or has experience of delivering high profile events. The role requires someone who has a good knowledge of the UK – its institutions, strengths and networks.
The successful candidate should have a proven track record in outstanding organisation skills, be confident in drafting, have excellent people skills, an ability to think creatively to solve problems and be enthusiastic and adaptable. The successful candidate will need to have a flexible approach to working, for example be prepared to work alongside different teams for short periods of time to help deliver visits including occasionally visits that takes place outside Delhi.
For British High Commission (BHC) candidates, the Local Staff BHC Terms & Conditions will apply.
Salary will be INR 94,405 per month + 80% Security Allowance and an additional allowance of 18% in lieu of Provident Fund and Special Allowance/Superannuation Fund. Notional tax (20% of Gross Salary) will be deducted if you are not liable to pay local tax.
The BHC is recognised as a good employer, with a robust, fair and transparent.We have a 5-day working week, plus annual leave, public holidays,leave provision; a good organisational culture, and excellent work/life balance.
Around half of our work force is women. We treat people with respect and equality and have a policy of zero tolerance for any form of discrimination, bullying, or harassment.
This is a good opportunity to be part of a strong, diverse team, working in the biggest network that FCO has anywhere across the globe. We are aiming to make it the best.
Nationals of the following countries are eligible to apply on this vacancy: UK or other EU country, Canada, Australia, USA, New Zealand.
Please note applications without (a), (b), (c) and (d) will not be considered.
a) Complete the Online Job Application Form
b) Attach a detailed CV
c) While applying for this position, upload the appraisal forms for the previous 2 years (if applicable).
d) Complete this duly filled Pre Employment Questionnaire
Internal candidates applying for this position need to upload their appraisal forms for the previous 2 years (if applicable) and also inform their current line managers. Else the application will not be considered.
We will accept only online applications by “18 August'19” midnight.
- Applicants who do not have the required qualification & experience should kindly abstain from applying, as their applications will not be considered.
- Only shortlisted candidates will be contacted and no telephone enquires will be dealt with.
- The appointment will be subject to Police Verification, Medical and other checks including references, educational and professional.
The role will involve access to and handling of classified or sensitive commercial information therefore, Applicant must already hold a minimum of the UK’s SC level of clearance or be able to achieve it. Nationals of the following countries are eligible to apply: UK or other EU country, Canada, Australia, USA, New Zealand.
However, applications will be considered from candidates working overseas for HM Government in the past ten years or who already hold adequate security clearance. In light of the tight timings ALL applicants must have permission to work in India.
Applicants who do not meet this criterion will not be considered.
Employment will be offered only after appropriate level of UK standard security clearance is received. No relocation, housing or any other related costs or assistance will be provided.
This opportunity is closed to applications.