View Vacancy - KL - Executive Assistant to the Deputy High Commissioner (part-time), A2 (L)

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
Foreign and Commonwealth Office (Operations and Corporate Services)
Private Office

This role will provide Executive Assistant support to the Deputy High Commissioner and corporate support to the wider Mission.

Roles and responsibilities:

Support for the Deputy High Commissioner

  • Manage the Deputy High Commissioner’s diary, including communication with internal and external stakeholders, the issue of invitations, room bookings and logistics
  • Coordinate and manage the DHC’s travel programme, including working with the DHC and the wider Executive office to monitor and manage the associated budget
  • Provide organisational and events management support to enable the DHC to host official engagements, working closely with the residence manager when relevant
  • Preparation of official correspondence from the DHC’s office
  • Field telephone queries from internal and external stakeholders
  • Provide cover for the EA to the HC, including supporting their work as VIP visa liaison officer

Corporate Support 

  • Provide the secretariat function to the Crisis Committee and to the a range of other meetings on a rota basis  
  • Ad hoc support at the residence  
  • Excellent spoken and written English
  • Relevant Executive Assistant experience providing administrative support
  • Flexibility, enthusiasm and the ability to adapt to a wide range of challenges
  • Strong communication and interpersonal skills
  • Excellent written and spoken English
  • Strong IT skills proficient in MS Office applications
  • Be able to work as part of a team
  • A proven track record of working in a fast paced office in a corporate environment whether a foreign mission or international organisation /company.
  • Excellent administrative skills, including proficiency in Microsoft Office applications, use of email, the internet, and the ability to write effectively.
  • A self-starter with good organisation skills, able to work on their own initiative to deliver high quality work to tight deadlines;
  • Excellent communication and interpersonal skills, including both written and spoken English;
  • Discretion and good judgement underlined by an ability to work in a confidential environment.
Making Effective Decisions, Collaborating and Partnering, Managing a Quality Service, Delivering at Pace
25 April 2019
A2 (L)
Fixed Term, Part-Time
24 months
Asia Pacific
Kuala Lumpur
British High Commission
3 June 2019

The British High Commission offers a competitive remuneration package, benefits, leave entitlement of 20 days per annum (calculated on pro rata basis) and a range of learning and development opportunities including courses, access to significant on line training materials and on the job learning and development opportunities.

BHC KL offers time and financial support for the successful candidate to take advantage of professional learning and development opportunities inside and outside of the organisation.

BHC KL supports and promotes flexible working as a crucial part of our inclusive offering. This particular role allows for flexibility in start and end times, working compressed hours, occasional working from home and the possibility of a job share arrangement, subject to agreement with management. 

Employment offers are subject to successful clearance of pre-employment checks. 

No accommodation or relocation expenses are payable in connection with this position. You must have or be able to obtain local work permit in Malaysia in order to apply.

Staff recruited locally by the British High Commission in Kuala Lumpur is subject to Terms and Conditions of Service according to local employment law. 

Please note that your application must be submitted before 23:55 on the day mentioned in the above field “Application deadline”.

Incomplete application forms will not be taken into consideration, so please ensure you provide the information requested. We regret to advise that we will only be contacting short-listed candidates. Applicants called for an interview will be assessed on the core competencies listed above.

Start date indicated above is subject to change but the successful candidate should be able to start as soon as possible.

Please check your application centre/email regularly for any update on your application. 

Please be aware that you will only be able to apply to vacancies for Local Staff roles with the British Government through this official site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official site. If you complete and send an application through any other site, we will not receive it.

This opportunity is closed to applications.