View Vacancy - SIN - Executive Assistant to the Defence Adviser, A2(L)

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
Other British Government Departments (Partners across Government, including UK Visas)
MOD (Ministry of Defence)

Acting as Executive Assistant to the Defence Adviser, providing office support, managing his diary and administrative support for International Defence Training courses and other Defence Engagement responsibilities.

Executive Assistant duties:

  • Dealing  effectively with all correspondence (telephone, email and post)
  • Manage Defence Adviser diary including  arranging external/internal meetings and associated travel
  • Maintenance and management of Defence Section files and records

Administration of Training:  

  • Liaison with the Singapore Armed Forces and UK International Defence Training (IDT) agencies to assist promotion of UK military training programmes
  • Maintenance of a database of training records
  • Administer travel arrangements and course documentation for all IDT students

Defence Section Administration and Support Responsibilities will include:

  • VIP defence visitors, including visit programmes and management for Defence Engagement events
  • British High Commission Defence Section representational functions/events
  • Representation  on various High Commission committees, contributing actively to the corporate life of the High Commission
  • Relevant experience as a Executive Assistant or a similar executive administration role.
  • Proven record of delivering results, including excellent organisational and planning skills.
  • Excellent interpersonal and communication skills.
  • Able to organise and prioritise a heavy workload.
  • Initiative to problem solve, raise matters of concern and seek guidance where necessary.
  • Proficiency in Microsoft Office and web applications.
Leading and Communicating, Collaborating and Partnering, Managing a Quality Service, Delivering at Pace
29 April 2019
A2 (L)
Full-time, Permanent
Asia Pacific
British High Commission
17 June 2019

Due to the security clearance level required for this position, this vacancy is open only to the following:

  • UK, US, Canadian, Australia and New Zealand nationals

BHC Singapore offers time and financial support for the successful candidate to take advantage of professional learning and development opportunities inside and outside of the organisation.

The British High Commission Singapore supports and promotes flexible working.  The standard working hours for the BHC are 8:30am to 5:00. We are happy to offer a variety of flexible working patterns, including non-standard working hours, working remotely or working compressed hours.

No accommodation or relocation expenses are payable in connection with this position. This is a locally engaged position subject to local laws and terms. Employment offers are subject to successful clearance of pre-employment checks.

Should the successful candidate require a permit to work in Singapore, the British High Commission will apply and sponsor the appropriate pass on their behalf.

All applications must be received before 11:55PM (Singapore Time) on 29 April 2019.

Incomplete application forms will not be taken into consideration, so please ensure you provide the information requested. We regret to advise that we will only be contacting short-listed candidates. Applicants called for an interview will be assessed on the core competencies listed above.

Only short-listed applicants will be contacted regarding the next phase of the selection process. To those applicants not short-listed, we extend our appreciation for considering the British Government as a potential employer.

Please be aware that you will only be able to apply to vacancies for Local Staff roles with the British Government through this official site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official site. If you complete and send an application through any other site, we will not receive it.

This opportunity is closed to applications.