View Vacancy - Political Section Administrative Officer
Main purpose of job: To provide administrative support to Political Section at the UK Mission to the United Nations
Duties and responsibilities:
- Providing administrative support including: information management, photocopying, faxing, shredding, compiling briefing, arranging official travel (flights, visas etc), arranging day to day meetings and Mission events (including issuing invitations, issuing official communications between Missions, co-ordinating replies, booking refreshments etc).
- Maintaining the schedules of senior UKMIS staff, answering telephone calls and providing basic secretarial support.
- Assisting with incoming visits, including by UK Ministers, senior officials and UK election candidates, including by setting up programmes, organising logistics and arranging catering.
- Office management for UKMIS sections:budget planning and monitoring, managing stationery and other office supplies.
- Providing support for UN Security Council and wider Political Section business, particularly during busy times of year.
- Providing administrative and organisational support in the run up to and during the UN General Assembly Ministerial Week in September.
- Covering for the other members of the UKMIS Administrative Team as necessary; including some flexible hours.
- Additional duties, tasks, and/or projects as assigned.
The ideal candidate must have a can-do attitude. They will be an enthusiastic and flexible team player, able to deliver results quickly and accurately with great attention to detail, and be able to shift priorities swiftly to a variety of different tasks.
- Bachelor’s degree or a minimum of two years’ work experience in a relevant field;
- Excellent written and oral communication skills;
- Track record of organisational skills, including managing multiple tasks and strong attention to detail;
- Keen and flexible team player, ready to help out all colleagues and sections when they need it;
- Strong computer literacy and proficiency in Microsoft Word, Excel and PowerPoint.
Under US State Department requirements, the Mission may only employ, as non-diplomatic staff, persons who are US citizens, US Green Card holders or G visa holders*. If you hold a visa other than a G visa you are not currently eligible to work at the Mission. Please refer to our website for information on exceptions to this policy at www.gov.uk/world/usa.
*A visas are acceptable at the Embassy and Consulates. The UK Mission to the UN (UKMIS) accepts G visas, and British Defence Staff (BDS) outposts accept A or NATO visas.
- Experience of work in public service
- Knowledge of the work of the UN
- Familiarity with the UK Government
Learning and development opportunities:
The Mission supports the professional learning and development of all colleagues. While the UN schedule can be demanding and occasionally inflexible, the Mission’s leadership is committed to doing all it can to improve the work/life balance of its staff, and encourages flexible working when possible.
The job offers a strong benefits package. This package includes medical, dental, vision, life, long term and short term disability insurance, a 401(k) retirement savings plan, generous vacation and leave time, and an enriching training package.
Staff recruited locally by the British Embassy are subject to terms and conditions of service according to local American employment law.
We welcome candidates of any race, colour, religion, sex, sexual orientation and gender identity, disability, age, or any other category. The Mission is committed to building a diverse environment. UKMIS New York prides itself on upholding the principles of diversity and inclusion and providing equal opportunities for all.
We strive to nurture a diverse workforce by promoting policies that emphasize airness, transparency, creativity and a comfortable and safe working environment in which individual differences are respected and the contributions of all staff are recognized and valued. The Mission values honesty, integrity, professionalism, and teamwork. Treating all colleagues with respect is fundamental. We have a zero tolerance policy towards bullying, harassment and discrimination.
We want staff to express themselves freely, to think creatively and to feel free to challenge policy perspectives constructively. The Mission supports the professional learning and development of all colleagues. While the UN schedule can be demanding and occasionally inflexible, the Mission’s leadership is committed to doing all it can to improve the work/life balance of its staff, and encourages flexible working when possible.