View Vacancy - Administrative Officer - Stategic Programs Royal Navy

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
UK Permanent Representative's Office
MOD (Ministry of Defence)

Main Purpose of the Job:

The provision of administration support to Strategic Programs Royal Navy (SPRN), a small multi-disciplinary team comprising of Royal Navy, MoD civilian and contractor staff based within the US Navy Strategic Systems Programs (SSP) Headquarters in the Washington Navy Yard, Washington DC.

Roles and Responsibilities:

The SP5043 post will work directly for the SP5040, the Administration Team Leader. The post has responsibilities for:

  • Provision of administration support to SP5040 in the processing of visit requests, security clearances, data transmittals and maintaining internal databases. 

  • Process classified and unclassified mail, including letters and reports, maintaining the security and transmittals filing system as appropriate and in accordance with JSP440, The Defence Manual of Security. 

  • Provision of daily administration support to line management and desk officers in support of their day to day duties, including the answering, evaluating, and prioritising of telephone calls, voicemail, emails, and co-ordinating travel arrangements.

  • Maintain SPRN office stationery supplies, processing orders when required through an Office Depot account. 

  • Any other administration tasks as directed by line management.

Language: Fluent English

Essential on arrival:

  • Excellent organizational skills and attention to detail, with the ability to prioritize, follow process and policy, and work under own initiative.
  • Good interpersonal and communication skills to enable effective liaison with UK and US partners and customers at all levels.
  • Proficient IT skills with the ability to use with MS Office suite applications.


  • Previous experience of working in an office or team environment.
  • Previous experience of handling classified information.
Seeing the Big Picture, Collaborating and Partnering, Building Capability for All, Delivering at Pace
1 July 2018
A2 (L)
Fixed Term, Full-time
North America, Caribbean and British Overseas Territories
United States
British Embassy
20 August 2018

Location. The position will work from the Strategic Systems Proram at Washington Navy Yard.

The British Embassy offers a strong benefits package. This package includes health insurance, pension, generous leave entitlement, and training opportunities.

Under US State Department requirements, the Embassy may only employ, as non-diplomatic staff, persons who are US citizens, US Green Card holders or A or NATO visa holders with EAD cards*. If you hold a visa other than an A or NATO visa you are not currently eligible to work at the Embassy.  Please refer to our website for information on exceptions to this policy at  All candidates will be subject to background checks and security clearance. 

Learning and Development Opportunities:

Mandatory UK and U.S. training including Health & Safety, Security, IT and Information Management.

Security Clearance:

Owing to the program security requirements, the successful candidate will require SC level security clearance. If this is not already held, the candidate must be willing to undergo security vetting to achieve this).

Only successful candidates will be contacted. Please no phone calls. Due to the high volume of resumes we receive, we cannot guarantee consideration of your application if the submission instructions are not properly followed.

The British Embassy is committed to a policy of equal opportunities and to creating a diverse working environment, free from discrimination, where everyone is included and treated fairly, based on merit alone. We are an equal opportunity employer, making all employment decisions without regard to race, gender, religion, national origin, citizenship, disability, age, sexual orientation, political affiliation or any other criterion protected by law.

Please be aware that you will only be able to apply to vacancies for Local Staff roles with the British Government through this official site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official site. If you complete and send an application through any other site, we will not receive it.

This opportunity is closed to applications.