View Vacancy - Finance and HR Assistant

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
Foreign, Commonwealth and Development Office (Operations and Corporate Services)
Finance

The British Embassy in Amman is seeking a highly motivated and enthusiastic individual for the position of Finance and HR Assistant, Grade – A1 (L).

Purpose of the job:
This position is part of the Corporate Services Team within the British Embassy Amman. It plays a key role in managing and delivering the Amman Post finance/ HR portfolio, dealing with a range of corporate returns and working with the corporate services manager and finance manager in creating and maintaining high level financial/ HR performance in Amman.

Main Responsibilities:

Finance:
• Providing support to Manila Finance Hub in processing invoices.
• Keep the accounts filing system up to date at all times and ensure good record keeping.
• Scanning invoices and submitting them to the Manila processing centre.
• Liaising with the bank on Embassy bank account matters.
• Assist Finance and Corporate Services Managers.

Human Resource:
• Issue confirmation of employment letters following successful completion of probation  
• Educate new staff members and ensure that are fully aware of their contract terms and conditions.
• Administer the local process for contract renewals, working with the HR Hub in Abu Dhabi
• Handling the health insurance contract for local staff and their dependants.
• Direct contact with Embassy’s HR hub in Abu Dhabi.
• Prepare updates on staff departures, arrivals, and change of circumstances for pay purposes.
• Prepare employment letters for Embassy staff upon request.
• Administer the local staff annual appraisal validation process.
• To keep and update all local staff records and ensure all personal and sensitive documents are kept safely.
• Monitor sick absences and report to the Deputy Ambassador every six months.

Key Competencies and Required Skills:

• Changing & Improving - It’s about being open to change, suggesting ideas for improvements to the way things are done, and working in smarter and, more focused ways.
• Delivering at Pace - Delivering timely performance with energy and taking responsibility and accountability for quality outcomes.
• Managing a Quality Service - Effectiveness in this area is about being organised to deliver service objectives and striving to improve the quality of service, taking account of diverse customer needs and requirements.
• Collaborating and Partnering - People skilled in this area create and maintain positive, professional and trusting working relationships with a wide range of people within and outside the Civil Service to help get business done.

Essential:
• Fluent communication skills in English and Arabic language (both written and spoken, this will be tested).
• Bachelor degree in Finance/ Management/ HR
• At least 2 years of relevant experience.
• Strong organisational and administrative experience.
• IT literacy in Microsoft Office (Word, Excel, Outlook) and Oracle programmes.
• Proven track record in a customer facing role.

Desirable:
• Certification in finance, management or HR.

25 August 2018
Administrative Assistant (AA)
Full-time, Permanent
37
Middle East & North Africa
Jordan
Amman
British Embassy
1
JOD
770
1 October 2018

Working Hours and Remuneration:

The position is full-time, at 37 hours a week with considerations of flexibility depending on circumstances.


Pay is on the Embassy A1 (L) scale, with a salary of JOD 770 per month depending on the candidate’s skills and experience. The package includes a good level of health insurance and a friendly, English-speaking work environment. We offer opportunities to develop professional skills through our Learning & Development offer. Leave entitlement is 25 days (pro rated) plus 14 public holidays.

Eligibility:

If you are selected for this position, we will be able to employ you as long as you:
• Receive the appropriate level of standard security clearance;
• Have (or be willing to obtain) the right to live and work in Jordan. Candidate's residence permit and work permit, and the expense to obtain them, will be their own responsibility.

To Apply:

Interested candidates must attach the following documents when applying online.
1. A covering latter
2. An updated Curriculum Vitae (CV)

** (Your application must also include examples of when you have demonstrated the competencies outlined above in the cover letter. Applications that do not include this information will not be considered).


All applications must be received before 23:55 (Local Time) on 25 August 2018.


Applications received after the stated deadline will not be considered.

Due to the large amount of applications we receive only those shortlisted for interview/assessment will be contacted.

The start date mentioned in the advert is an assumed start date and the successful candidate will be required to undergo security vetting procedures.  Any offer of employment will be subject to the candidate achieving suitable clearances and reference checks.

Staff recruited locally by the British Embassy are subject to terms and conditions of service according to local labour law.

The British Embassy Amman is an equal opportunities employer, dedicated to inclusivity, a diverse workforce and valuing difference.

Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

This opportunity is closed to applications.