View Vacancy - SRR - Administrative Officer, Economic Diplomacy Team (AO)

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Foreign, Commonwealth and Development Office (Policy & Political roles)
Economic and Prosperity

The British Embassy Riyadh has a vacancy for an Administrative Officer under the Economic Diplomacy Team for a fixed-term contract until 31 March 2023. There is a possibility of extension of the contract depending on performance and operational requirements.

The jobholder will support the British Embassy’s Economic Diplomacy Team to advance the UK-KSA economic partnership under Vision 2030. You will provide administrative support to the team, supporting operational logistics, leading on administrative tasks, contributing to visit programmes for senior UK officials, and work closely and assist B3 Economic Liaison Officer in communications with Saudi Arabia’s Ministries.

The jobholder will have opportunities to gain experience on some of the Foreign, Commonwealth and Development Office’s (FCDO) most high profile priorities, and will provide a secretariat function, including cross-team support, policy/ governmental engagement and supporting high-level visits.

The Embassy in Riyadh is a large diverse team, delivering key priorities against a wide range of UK Government objectives. The environment is challenging and the issues can be complex and fast moving. The jobholder will need to be able to make effective decisions, work well in a team, and have great organisational skills and the resilience to deliver in a dynamic environment to be successful in the role. The jobholder will also work closely with the Economic Liaison Officer (grade EO) in order to coordinate their support of the team. 

 

Duties and responsibilities:

- Team support

  • Lead on administrative tasks in the Embassy’s Economic Diplomacy Team.
  • Organising travel and accommodation for the Economic Diplomacy Team.
  • Provide organisation and management of Economic Diplomacy Team’s office, such as diary coordination, arranging meetings and other logistical support.
  • Draft diplomatic notes, as well as provide interpretation support in meetings and translation of documents from Arabic to English.

- Political

  • Liaise and develop productive relationships with the Ministry of Foreign Affairs and other Saudi stakeholders in order to secure meetings relating to policy work and high-level visits.
  • Develop background understanding of the Economic Team’s policy focuses, and identify how they interact with UK and Saudi Vision 2030 objectives.
  • Provide administrative support to assist with contacting Saudi Ministries and Government Organisations.

- Visits and events

  • Assist in organising visit programmes for the visiting UK Ministers, Special Representatives, and senior officials, coordinating logistics across the Embassy.
  • Support organisation of the Economic Diplomacy Teams events. 

The above list is not exhaustive and the jobholder will be required to be flexible and take on other ad hoc tasks as required, including participating in the Embassy’s emergency planning and any other response to a crisis affecting UK citizens. 

 

Key behaviours required:

  • Making Effective Decisions - Using evidence and knowledge to support accurate, expert decisions and advice. Carefully considering alternative options, implications and risks of decisions.
  • Working Together - Forming effective partnerships and relationships with people both internally and externally, from a range of diverse backgrounds; sharing information, resources, and support.
  • Managing a Quality Service - Delivering service objectives with professional excellence, expertise and efficiency, taking account of diverse customer needs.
  • Delivering at Pace - Taking responsibility for delivering timely and quality results with focus and drive.
  • Excellent communication skills in English and Arabic, both written and spoken. Ability to express ideas and messages clearly and concisely.
  • Ability to prioritise own workload and meet deadlines, without compromising the quality of the work.
  • Ability to work autonomously and carry out routine work with minimal supervision in a fast-paced and changing environment.
  • Collaborative approach to colleague and stakeholder partnerships. Ability to maintain a range of contacts to build effective working relationships.
  • Resourcefulness in solving problems and demonstrates good judgement.
  • Team player who is capable of working on their own initiative.
  • Strong IT skills and literacy in Microsoft Office applications (Word, Excel, PowerPoint, Outlook, Teams). Competence in email and calendar management.
  • Experience in liaising with Saudi Arabia’s Ministry of Foreign Affairs.
  • Experience of working in the UK/ KSA public sector and/ or UK/ KSA government.
Making Effective Decisions, Managing a Quality Service, Delivering at Pace, Working Together
30 June 2022
Administrative Officer (AO)
Fixed Term, Full-time
35
7 months
Middle East & North Africa
Saudi Arabia
Riyadh
British Embassy
1
SAR
7,618.83
28 August 2022

Eligibility:

The position is available to Saudi Nationals and to current holders of valid Saudi residence permits or transferable iqamas. The successful candidate will be required to transfer their sponsorship to the British Embassy. 

 

Working hours and remuneration:

The Embassy aims to offer an attractive working environment and remuneration package for this role.

Salary details:

  • Base Salary including Eid bonus - SAR 5,775.06
  • Housing Allowance - SAR 1,443.77 (subject to eligibility)*
  • Travel Allowance - SAR 400 (subject to eligibility)*
  • Total - SAR 7,618.83

*Allowances are not payable to staff who receive official provision for such expenditure in some other form.

No accommodation and relocation expenses are payable in connection with this position.


This position is full-time, based on 35 hours per week. Normal working hours for the Embassy are from 08:00 to 15:00 from Sunday to Thursday, with core working hours from 10:00-15:00. Core working hours is the period of the day that employees are required to be at work. The working day outside of the core hours is a flexible period, which allows employees to choose when they work, subject to operational needs.

The jobholder will be required to be flexible in their approach to hours worked as these will be dictated by operational needs and may involve working out of hours, especially during visits and events. Flexible working arrangements will be considered based on operational requirements and upon agreement with the Line Manager and in line with the Embassy’s policies.

The successful candidate will be subject to a 90-day probationary period.

How to apply:

Interested candidates must attach 1) an updated Curriculum Vitae (CV) and 2) a covering letter stating how you meet the requirements of the role.

Your application must also include examples of when you have demonstrated the required behaviours in the Behaviours Questions section of the online application form.

Applications that do not include these information will not be considered.

The closing date for applications is at 23:55 KSA local time on 30 June 2022.

Applications received after the stated deadline will not be considered.

Due to the large number of applications we receive, only those shortlisted for the next step in the recruitment process will be contacted.#

The start date mentioned in the advert is an assumed start date and the successful candidate will be required to undergo security-vetting procedures. Any offer of employment will be subject to the candidate achieving suitable clearances, medical clearance and reference checks. 

 

The British Embassy Riyadh is an equal opportunities employer, dedicated to inclusivity, a diverse workforce and valuing difference. Staff recruited locally by the British Embassy is subject to Terms and Conditions of Service according to local Saudi Arabia employment law.

Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

This opportunity is closed to applications.