View Vacancy - Corporate Services Officer

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
Foreign, Commonwealth and Development Office (Operations and Corporate Services)

The British Consulate-General (BCG) in Miami is seeking a highly motivated Corporate Services Officer (CSO) to provide administrative support to British Consulate General team based in Miami and the Consular Agency in Orlando. The jobholder will support the Corporate Services Manager with Finance, HR, Protocol, Facilities functions aswill as being the IT Support Officer for the Consulate. 

Roles and responsibilities:

  • Supporting staff with any finance, IT and HR related questions;
  • Supporting the Corporate Services Manager on day-to-day administrative and facilities management of the Post;
  • Responsible for conducting new hire orientation, including liasing with central IT and HR teams in Washington DC to set-up IT accounts and complete required employment paperwork;
  • Act as point of contact for the US State Department’s Office of Foreign Missions (OFM) in order to complete all necessary paperowrk and resolve issues as they arise;
  • Ensure all payments to local suppliers, contacting vendors and any other financial processes are completed accurately, in-line with the BCG’s polcieis and in a timely manner;
  • Providing staff with  IT support including the setting up of necessary tools and equipment
  • Any other duties as assigned.

Resources managed:

  • You will have line management of 2 staff;
  • You will have oversight for a local budget of £160,000 and ad hoc projects based funds.   
  • Oversight of properties including Office and Residence in Miami, agency office in Orlando and seven rental properties in Miami.
  • A minimum of 2+ years of relevant work experience;
  • Excellent communication skills, both written and oral, including the ability to communicate at all levels;
  • Excellent problem solving skills, sound judgement, common sense and the ability to remain calm and composed under pressure;
  • Strong interpersonal skills - a team player with the ability to work with others and integrate fully into a wider network;
  • Attention to detail and ability to take ownership and make decisions
  • Working knowledge of Microsoft Office programmes

Under US State Department requirements, the UK Government in the US may only employ, as non-diplomatic staff, persons who are US citizens, US Permanent Residents or A visa holders with EAD cards*. If you hold a visa other than an A visa you are not currently eligible to work at our office. Please refer to our website for information on exceptions to this policy at www.gov.uk/government/world/usa. All selected candidates are subject to background checks and will require a security clearance prior to starting work. • A visas are acceptable at the Embassy and Consulates. The UK Mission to the UN (UKMIS) accepts G visas, and British Defence Staff (BDS) outposts accept A or NATO visas

  • Experience of working in the public sector
  • Knowledge/Experience of UK Government
Making Effective Decisions, Managing a Quality Service, Delivering at Pace, Working Together
3 October 2022
Administrative Officer (AO)
Full-time, Permanent
40
Americas, Caribbean & Overseas Territories
United States
Miami
British Consulate General
1
USD
$19.49
24 October 2022

Learning and development opportunities:

The British Embassy and its US Network is committed to all employee’s ongoing learning and development needs. We offer a comprehensive platform for personalised learning for everything from soft skill development (communicating with impact, handling difficult conversations, time management) to more technical or professional skills necessary to complete your job (software training, formal qualifications etc.).

Working patterns:

This role is 40 hours a week, but does require set working hours each day.  We can accommodate a varied working pattern but are looking to have two or three days a week at least in the office where possible. 

The British Embassy and its US Network embraces hybrid working, allowing its staff to typically work from home 2 or 3 times a week.  We are an organization that also recognises the critical value of team work and we embrace and endorse collaboration by ensuring that all staff attend the office flexibly yet regularly. 

The UK Government operating in the US offers a substantial benefits package including generous leave, a choice of medical insurance, 401(k) matching up to 7%, extensive learning opportunities and a great work/life balance. Employees who are not liable to pay local income tax on their Mission salary, eg some non-local national staff and some spouses or partners of UK diplomatic staff, will have their salaries abated by an equivalent amount. Internal candidates must inform their supervisor before they apply to a different position. Only successful candidates will be contacted. Please no phone calls. Due to the high volume of resumes we receive, we cannot guarantee consideration of your application if the submission instructions are not properly followed. The British Embassy is committed to a policy of equal opportunities and to creating a diverse working environment, free from discrimination, where everyone is included and treated fairly, based on merit alone. We are an equal opportunity employer, making all employment decisions without regard to race, gender, gender identity, religion, national origin, citizenship, disability, age, sexual orientation, political affiliation or any other criterion protected by law.
Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

This opportunity is closed to applications.