View Vacancy - Regional Payroll Officer, HR Regional Corporate Services Hub (Fixed Term Position), PTA/17

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
Foreign, Commonwealth and Development Office (Operations and Corporate Services)
RCSH (Regional Corporate Service Hubs)

MAIN PURPOSE OF JOB:

The Regional Payroll Officer will be responsible for processing and auditing payrolls and related payments for locally employed staff working at British High Commissions/Embassies throughout the Africa region.

 

  

ROLES AND RESPONSIBILITIES:

PAYROLL ADMINISTRATION

  • Responsible for collating, capturing, processing and updating the payroll for all local staff in the network
  • Ensure efficient processing of annual pay awards, 13th salary payments and benefit calculations
  • Produce regular and ad hoc payroll reports for the HR Hub team and Posts
  • Trouble shoot any payroll related query or issue, working closely with the employee or Post involved
  • Maintain a filing system for each pay period according to local and FCO requirements
  • Ensure monthly backups of the Payroll Software is updated and stored according to all Payroll and Security procedures 

  

PAYROLL SERVICE DELIVERY

  • Along with the pay and benefits manager, administer payroll for all posts to ensure all payments are accurately paid on time and keeping all stakeholder accountable to timelines
  • Review and document payroll procedures, advising both staff and managers when needed
  • Take initiative to identify any areas for improving or automating the payroll processes
  • Interpret HR policies and procedures and apply them to payroll, where applicable 

  

PAY AND BENEFITS ENQUIRES

  • Answer all pay and benefits enquiries from internal and external stakeholders
  • Respond to payroll related issues by local staff  

  

GENERAL HR

  • Maintain individual payroll files for each employee 

  

TEAM ADMINISTRATION

  • Participate as an active team member and take on any ad hoc HR team projects as appropriate
  • Two to three years relevant HR, payroll and/or compensation experience.
  • Proficiency in VIP, Pastel (SAGE) Payroll or PayDay software
  • Exceptional attention to detail and accuracy
  • Excellent oral and written communication skills, as well as organisational skills.
  • Outstanding interpersonal and communication skills, with the ability to work with people at all levels in a fast paced environment.
  • Must be able to work  independently as well as part of a team.
  • Proficient in all MS Office applications, specifically Word and Excel.
27 July 2017
Administrative Officer (AO)
Fixed Term, Temporary
Africa
South Africa
Pretoria
British High Commission
1
ZAR
R226,631.45 per annum plus medical aid and provident fund
1 September 2017
31 December 2018

The British High Commission pays in full for the Key Care Plus option on Discovery Health for staff including spouses/partners and dependants.

Once you have successfully completed your probation the British High Commission will contribute 9% of your monthly salary to a Provident Fund.

Annual leave entitlement of 25 days

Working hours per week of 36.5

  • Employees recruited locally by the British High Commission in Pretoria are subject to the Terms and Conditions of Service according to local employment law in South Africa.
  • All applicants must be legally able to work in the country of application with the correct visa/status or work permit.
  • Employees who are not eligible to pay local income tax: e.g. certain third-country nationals and spouses/partners of UK diplomats will have their salaries abated by an equivalent amount.
  • Reference and security clearances checks will be conducted.
  • If you don’t already hold a valid SA Police Clearance Certificate, we recommend that you apply for the certificate at the time of your application.
  • Any questions you may have about this position will be answered during the interview, should you be invited.
  • Information about the Foreign and Commonwealth Office Competency Framework can be found on this link: https://www.gov.uk/government/publications/civil-service-competency-framework
  • Complete the application form in full as the information provided will be used for screening purposes.
  • Check your application before you submit, as you will not be able to make any changes once submitted.
  • The British High Commission will never ask you to pay a fee or money to apply for a position.
Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

This opportunity is closed to applications.