View Vacancy - Deputy Head of Estates/Health and Safety Manager - C4
Main purpose of job:
Responsible for the day to day operation, budget management and planning for TWG. Management of a vast team of technical staff at times number in excess of 200 staff. Key liaison point between the workforce and UKB staff. Ensuring issues and actions and actions are accurately recorded and resolved, projects remain on time and budgets and performance reports are produced. Ensure that financial information is accurately maintained and costs are recovered from OGS’s/PAG’s and projects. Ensure all UK Health and Safety standards are met and maintained across the Office and Residential Estates (NEBOSH trained). Supervise the stores staff and inventories (over £500,000 per year).
Roles and responsibilities:
Budget Holder and TWG Budget/Project Manager
Managing parts of the local budget of around £1million and responsible for expenditure from other budget of upwards of £1.5million. Compiling bids for funds and monitoring expenditure against budgets on a monthly basis. Project planning, Horizons scanning, implementation, analysis of manpower requirement, evaluation and expenditure for ESD approved projects. Drawing up project proposals and programme plans for the whole year for senior sign off. Coordination and Oversight of casual staff payroll, ensuring recovery of costs from OGD’s/PAG’s and projects.
TWG/Estates Management
In charge of an independent office (TWG), as the Head of Estates sits at a different site. Line management responsibilities of 8 x Team Managers i.e. M&E Supervisor , B&C Supervisor, Plant room Supervisor, Horticulturist/Deputy Health & Fire Safety Manager, Procurement Manager, Helpdesk Manager and PPM Coordinator and Stores manager. Countersigning officer for 96 team members. Management of the Estates/TWG offices and workshops, ensuring resources are in place and support is provided to facilitate the smooth running of all Estates services (including logistics to support posts Crisis management plans). Identify problem areas, research, analyse and recommend solutions. Oversight of data entry into Pyramid. Key liaison with local government planning and regulatory departments (CDA, WASA & WAPDA).
Health and Safety Management
Ensure working practices are safe and comply with legislation/FCO standards. Carry out risk assessments consider hazards/risks and suggest improvements. Outline safe systems of work and operational procedures. Carry out Display Screen Assessments and identify and implement and remedial action. Carry out regular site inspections to check policies and procedures are being properly implemented. Prepare health and safety strategies, Emergency Plans and develop internal policies. Deliver training and briefings to all levels and departments within the BHC on H&S/First Aid. Identify health and safety issues and risks and ensure senior management are aware and rectify. Record and investigate incidents and accidents and to take necessary actions. Ensure equipment is installed safely, Hazardous substances are properly stored, used and disposed off, e.g. chemicals used in plant rooms; advise on a range of specialist areas, e.g. fire regulations, hazardous substances, noise, safeguarding machinery and occupational diseases.
Other duties and responsibilities
Duty officer for emergency out of hours technical support.
Performance Management Champion – Delivering regular presentations to BHC staff on performance management
FRO – Delivered talks on BHD and the role of FRO
L&D committee member - Training co-ordinator for TWG/Estates
BIC for TWG/Estates buildings
Logistics Officer for Post Crisis Team.
Other skills / experience / qualifications:
Essential on arrival:
Proven line management skills
MBA in Accounting and Finance
Have completed CIEH Level 2 & 3 Health and Safety
Desirable:
NEBOSH Certified in Health /Fire Safety from British Safety Council UK.
Project management experience
Salary Details:
For BHC candidates, the Local BHC Terms & Conditions will apply.
For other than BHC candidates, Basic Salary will be PKR 217,516 per month.
The BHC is recognised as a good employer, with a robust, fair and transparent performance management & appraisal system linked to increments and staff bonuses. We have a 5-day working week, plus annual leave, public holidays, maternity leave provision, special leave, paid sick leave provision; ample development opportunities, travel opportunities, a good organisational culture, and excellent work/life balance.
Around half of our work forces are women. We treat people with respect and equality and have a policy of zero tolerance for any form of discrimination, bullying, or harassment.
This is a good opportunity to be part of a strong, diverse team, working in the biggest network that FCO has anywhere across the globe. We are aiming to make it the best.
To Apply:
Please note applications without (a), (b) and (c) will not be considered.
a) Complete the Online Application Form
b) Attach a detailed CV
c) Complete the Motivation Segment in the Online Application Form
Internal candidates applying for this position need to upload their appraisal forms for the previous 2 years (if applicable) and also inform their current line managers. Else the application will not be considered.
We will accept only online applications by “23rd March 18” midnight.
Please Note:
- Applicants who do not have the required qualification & experience should kindly abstain from applying, as their applications will not be considered.
- Only shortlisted candidates will be contacted and no telephone enquires will be dealt with.
- The appointment will be subject to Police Verification and other checks including references, educational and professional.
We welcome all applications irrespective of age, race, colour, gender, disability, sexual orientation, religion, belief or creed. We are also open to applications from people who want to work flexibly.
This opportunity is closed to applications.
