View Vacancy - Executive Assistant to the Ambassador and Head of the Executive Office

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
Foreign, Commonwealth and Development Office (Operations and Corporate Services)
Private Office

Main purpose of job

Advice, support and delivery for the Ambassador, and the Brazil network, to achieve the network objectives. Clear communication and efficient management of the Executive Office.


Roles and responsibilities 

1.           To manage and coordinate a smooth flow of information between the Ambassador and the rest of the UK’s diplomatic network in Brazil, ensuring that the Ambassador has the right support and preparation for each activity; and passing feedback to the members of the network especially on the Ambassador’s priorities and decisions.

2.           To ensure Executive Office support and coordination of the Brazil Board (the main decision taking body), other committees, and the senior level meeting of the network at the start of each week

3.           To manage the Ambassador’s diary so that their time is used to maximum effect; and arrange meetings for the Ambassador with senior Brazilian interlocutors, such as Ministers and CEOs.

4.           To organise the Ambassador’s travel within Brazil and to the UK, and the budget for that travel.

5.           To work with colleagues in the British Consulates outside Brasilia to ensure that the Ambassador is well prepared for all activities outside Brasilia.

6.           To lead a team of 8 staff, including line managing the Events Manager and Ambassador’s Office Intern.

 

The job holder should be quick, precise and discreet. They should be a good planner and be able to juggle competing demands, switch between different functions and be comfortable working at speed with a lot of different customers. They should also be a friendly and approachable face of the Executive office to senior outsiders, and to staff. They need to be keen to be part of a culture of excellence, respect and working together.


Resources managed

Line management of 2 (Events Manager and Ambassador’s Office Intern)

•             Excellent command of written and spoken English and Portuguese with strong organisational and communication skills

•             Experience as an assistant, including with IT systems to support their work.

•             Good self-management, interpersonal and communication skills

•             Fluent in English (written and spoken)

Experience of managing staff.
6 July 2021
Executive Officer (EO)
Full-time, Permanent
36
Latin America and Spanish speaking Caribbean
Brazil
Brasilia
British Embassy
1
BRL
$8103,66
16 August 2021

Learning and development opportunities

•             Other FCO Mandatory Training: Responsible for Information , Diversity at Work, Health & Safety Awareness, Unconscious Bias, Disability Awareness, LBG&T Awareness

•             Induction

•             Line Management learning packages


Employees who are not liable to pay local income tax on their Mission salary, eg some non-local national staff and some spouses or partners of UK diplomatic staff, will have their salaries abated by an equivalent amount.

The British Embassy Network offers a strong benefits package.  This package includes generous vacation and leave time, flexible working patterns, and enriching learning and development opportunities.                  

Eligibility to work and live in Brazil is required.

Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

This opportunity is closed to applications.