View Vacancy - Corporate Services Officer - Chicago

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
Foreign, Commonwealth and Development Office (Operations and Corporate Services)
Estates

Main purpose of job:

The British Government’s Consulate in Chicago has an exciting opportunity for a highly motivated person to join the Corporate Services Team as Corporate Services Officer. This opportunity is a rewarding role which supports and further develops the special relationship between the UK and the US, supporting work at the forefront of international diplomacy in order to make a real difference globally. 


The US Network offers a unique career enhancing opportunity and is committed to supporting its staff through a variety of benefits including generous leave, insurance packages and a highly competitive 401k programme.  It also promotes a culture of flexibility which enables people to better maintain wellness through an excellent work/life balance approach that encompasses hybrid working, including working from home and flexible hours, where possible.  In this role you would be working in a diverse international environment to support UK diplomats and country based staff operating across the British Government’s network of Consulates and Government Offices in the United States. This network provides a platform for approximately 30 Government departments and agencies to conduct their work in the United States and is made up of over 900 staff with a rich and diverse background, skill sets, and experiences. 


The candidate will be part of the Chicago Corporate Services Team, which covers Finance, HR, Protocol, Facilities Management and Compliance, and IT. The Corporate Services Officer will support the Corporate Services Manager with finance, facilities management and day to day administrative tasks. The jobholder will be the point of contact for suppliers and contractors, will manage actions for property compliance and will keep record of inventories. The Corporate Services Officer will support the Corporate Services Manager with on boarding of new employees, managing local IT and support with Crisis preparedness. 
The successful candidate will work alongside the Corporate Services Manager and Executive Assistant to HM Consul General to support other Corporate Services tasks, as needed. 


The ideal candidate will be a team player, able to shift focus to respond to unexpected, short notice requests, a problem solver with a background in customer service, and office experience.

Roles and Responsibilities:

•    Provide support to deliver an efficient and smooth-running Estate to maintain a safe, healthy and sustainable office and residential environment.  Respond to service requests, Health & Safety and security compliance. Residential contractor liaison. Property maintenance/database.
•    Inventories of assets: Residence inventory, Government Art Collection, entertainment supplies, domestic equipment, other residential furniture. Keep inventories to date. 
•    Assist with Protocol requests.
•    Help with needs for new hire orientation and on boarding, IT management and support when needed.
•    Opportunity to attend and support functions and other events at the official residence.
•    Reconcile own expenses in a timely manner and ensure suppliers are paid on time and following procurement rules.
•    Assist with purchase orders and timely payments to suppliers.
•    Crisis/Emergency Management - participate in crisis training and exercising and be part of the Consulate-wide team response in the event of a crisis. Contribute to Crisis management plans.
•    Any other duties as assigned.


•    A minimum of 2+ year of relevant work experience;
•    Excellent problem solving skills, sound judgement, common sense and the ability to remain calm and composed under pressure;
•    Strong interpersonal and communication skills - a team player with the ability to work with others and integrate fully into a wider network;
•    Attention to detail and ability to take ownership and make decisions
•    Working knowledge of Microsoft Office programmes
•    Ability to respond to short notice deadlines

Language requirements: 

Language: English

Level of language required: Excellent, verbal and written.

Under US State Department requirements, the UK Government in the US may only employ, as non-diplomatic staff, persons who are US citizens, US Permanent Residents or A visa holders with EAD cards*. If you hold a visa other than an A visa you are not currently eligible to work at our office.  Please refer to our website for information on exceptions to this policy at www.gov.uk/government/world/usa.  All selected candidates are subject to background checks and will require a security clearance prior to starting work.  
*A visas are acceptable at the Embassy and Consulates. The UK Mission to the UN (UKMIS) accepts G visas, and British Defense Staff (BDS) outposts accept A or NATO visas. 

•    Experience in property maintenance
•    Experience with inventories and records
Making Effective Decisions, Managing a Quality Service, Delivering at Pace, Working Together
1 February 2023
Administrative Officer (AO)
Full-time, Permanent
40
Americas, Caribbean & Overseas Territories
United States
Chicago
British Consulate
1
USD
$22.69 hourly
20 March 2023
The British Embassy and its US Network is committed to all employee’s ongoing learning and development needs. We offer a comprehensive platform for personalised learning for everything from soft skill development (communciating with impact, handling difficult conversations, time management) to more technical or professional skills necessary to complete your job (software training, formal qualifications etc.).

This role is 40 hours a week. 

The British Embassy and its US Network embraces hybrid working, allowing its staff to typically work from home 2 or 3 times a week (fulltime). We are an organization that also recognises the critical value of team work and we embrace and endorse collaboration by ensuring that all staff attend the office flexibly yet regularly.  

Core working hours are between 8 am and 5 pm, jobholder will agree split of the 20 hour schedule with Corporate Services Manager and other Corporate Services Officer.

The UK Government operating in the US offers a substantial benefits package including generous leave, a choice of medical insurance, 401(k) matching up to 7%, extensive learning opportunities and a great work/life balance. Employees who are not liable to pay local income tax on their Mission salary, eg some non-local national staff and some spouses or partners of UK diplomatic staff, will have their salaries abated by an equivalent amount. Internal candidates must inform their supervisor before they apply to a different position. Only successful candidates will be contacted. Please no phone calls. Due to the high volume of resumes we receive, we cannot guarantee consideration of your application if the submission instructions are not properly followed. The British Embassy is committed to a policy of equal opportunities and to creating a diverse working environment, free from discrimination, where everyone is included and treated fairly, based on merit alone. We are an equal opportunity employer, making all employment decisions without regard to race, gender, gender identity, religion, national origin, citizenship, disability, age, sexual orientation, political affiliation or any other criterion protected by law.

Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

This opportunity is closed to applications.