View Vacancy - BK - Prosperity Team Support Officer, AO
The British Embassy Bangkok is a large diplomatic mission of around 140 staff delivering a dynamic and rapidly expanding programme of activity in support of the UK’s objectives. This includes activities linked to prosperity, trade, security, open societies, consular services and law enforcement. The Embassy is a modern, diverse and inclusive employer where everyone contributes to the Embassy’s core values of Generosity, Ambition and Courage.
MAIN PURPOSE OF THE JOB:
The British Embassy Bangkok is a large diplomatic mission of around 140 staff delivering a dynamic and rapidly expanding programme of activity in support of the UK’s objectives including on prosperity, trade, security, open societies, consular services and law enforcement. This is an exciting opportunity to join our diverse team.
The UK is committed to maintaining and deepening its relationship with Thailand. The British Embassy Bangkok leads on this relationship for the UK. This job focuses on providing administrative support for the Prosperity Team. The team focuses on economic partnership with Thailand as well as collaboration on health, science, environmental issues and climate change.
The UK considers the achievement of the Sustainable Development Goals globally to be vital. The UK has one of the largest official development assistance (ODA – aid funding) budgets in the world. The UK funds projects to support sustainable development work across Southeast Asia. With the UK’s decision to leave the EU, the UK is increasingly active across ASEAN as we seek to form stronger relationships with our long-time partners here.
Here in Thailand, the UK – through the Prosperity Team - has developed partnerships to provide technical assistance and share expertise in support the Thai Government’s plans for sustainable development across economic reform, health, science, environmental issues, climate change, smart cities and other areas.
This role will provide administrative support to ensure that the team can successfully deliver on those issues and will focus on:
- Support the team – in particular the head and deputy – with a range of administrative support issues including managing the budget, arranging meetings, writing letters and taking meeting notes.
- Supporting the delivery of events for the Team – for example workshops.
- Arranging visits to the UK and Thailand by Thai and UK officials.
- Research issues for the team and provide brief summaries in support of objective
- Provide administrative support for the delivery of sustainable development technical assistance programmes.
Team administration (50%)
- Arranging and managing bookings for the team: meeting rooms and venues; restaurants; Embassy visitors; catering etc.
- Provide direct administrative support to the head and deputy head of the team as required.
- Request, collate and submit budget forecasting for team travel and subsistence, and business hospitality and events.
- Input to Communications team on internal communications (e.g. gathering contributions for the Embassy internal newsletter (the Pigeon)); and coordination on external communications in conjunction with the rest of the team).
- Team L&D coordinator: coordinate team and individual bids for funds from the Embassy’s L&D budget; liaise with L&D committee on Lunch & Learn sessions arranged by members of the team; research and liaise with providers for team activities; schedule team L&D activities as required.
- Set up and manage team meeting appointments, contact guest speakers, and collate and share meeting agendas.
- Coordinate team stationary order.
- Work with thematic leads to design and deliver events that maximise our influence and impact, responding to current challenges and utilising technologies to reach our audiences, whilst providing good Value for Money.
- Scoping and providing suggestions for logistics, venues, travel, and facilities.
- Coordinate a cross team effort on events, including maintaining guest lists, preparing and sending out invitations.
- Support event leads in undertaking evaluations. Collate learning from events to understand how we can improve delivery against objectives through future events.
Project administration (20%):
- Support policy officers and programme managers as required with project logistics and basic administration (our default expectation is that these officers do all of their own administrative work apart from on rare occasions e.g. when conducting large events).
- Arrange meetings, events and other engagement related to programmes where the policy or programme lead needs support
- Actively support the corporate life of the Embassy, and play your part in Embassy crisis preparedness and response work.
As a team, and as an organisation, we put respect and kindness first. We are inclusive, we get to know each other, and value our diversity and the contribution we each bring. We are fair, act with integrity, and tackle inequality and unacceptable behaviour. We work together and take responsibility to solve problems. We value ambition, but also being supportive of one another. We believe work-life balance is important: the jobholder will be able to work flexibly as detailed below and should expect to work extended hours only very rarely. We are therefore seeking out candidates who believe they can embody these values: who are enthusiastic, proactive but also kind towards others.
While the work will focus on Thailand, the jobholder will also work with other British embassies and missions across ASEAN on the ASEAN-wide economic reform projects. In future, post-pandemic, there may be opportunities for travel to the UK and other ASEAN countries.
No management of resources. Will be responsible for making and monitoring project payments against receipts.
- Ability to communicate effectively and clearly both orally and in writing when providing advice or responding to demands from colleagues and external interlocutors
- Numeracy skills
- Knowledge of Microsoft Office including Word and Excel
- Positive attitude and proactive approach to working with others
- Ability to prioritise own workloads and make adjustments to accommodate urgent work items
- Language : English & Thai
- Level of Language Required : English: Excellent command of spoken and written English, equivalent to IELTS 7 or above. Thai: Excellent command of spoken and written Thai
- Experience using financial management software
- Experience in / familiarity with basic monitoring and evaluation of projects
- Experience working in an international organisation or multicultural setting, or studying or working abroad
- Basic project management skills
- Knowledge of MS Teams
The British Embassy offers a competitive remuneration package, including salary (will be abated for those not liable to tax), benefits, a leave entitlement, Health Insurance and comprehensive development programme based upon business need and individual staff requirements.
LEARNING & DEVELOPMENT OPPORTUNITIES: The British Embassy Bangkok encourages all staff to develop their capabilities, through both formal training (courses) and informal (job-shadowing, coaching, on-the-job training etc). The majority of our formal L&D opportunities are drawn from FCO resources. All staff are encouraged to share their skills and experience with colleagues, through informal training (‘lunch & learn’) or coaching/mentoring. All staff are eligible for 5 L&D days a year. As stated above, you will be required to complete the trade modules of the Diplomatic Academy upon arrival into the position.
This is a full time role - 36 hours/week, Monday to Friday. We are currently operating a hybrid working (some time working in the office, some time working from home) as we transition back to normal working practices, while ensuring the health and safety of our staff. If the context of the pandemic changes, the proportion of time spent at home / in office / in external engagements may change.
The Embassy has a smarter working policy and is committed to offering flexible working patterns balanced with the operational requirements of the role. In crisis/emergency situations you may need to work as required to support the Embassy response, sometimes on a shift pattern working which may result in unsociable hours and/or weekend working.
As an inclusive employer we are happy to discuss alternative working patterns at interview or at the point of any job offer.
Employment offers are subject to successful clearance of pre-employment and security checks. Staff who are locally recruited by the British Embassy are subject to Terms and Conditions of Service according to local employment law.
No accommodation or relocation expenses are payable in connection with this position. You must have or be able to obtain correct permit to work or work authorisation in Thailand in order to apply. Any costs related to obtaining or renewing permits and visas are the responsibility of the successful applicant.
Employees who are not liable to pay local income tax on their Embassy salary may have their salaries reduced by the equivalent local income tax amount.
Please note that your application must be submitted before 23:55 on the day mentioned in the above field “Application deadline”.
Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.
All applicants are required to mandatorily fill the online application form completely including the employment and educational details, experience, professional skills and behaviour based questions. We will be thoroughly reviewing the applications and incomplete form in any respect may not be considered while shortlisting for the next stage.
Incomplete application forms will not be taken into consideration, so please ensure you provide the information requested. Only shortlisted candidates for interview will be contacted. Interviewees will be assessed on the core competencies listed above. Unsuccessful candidates will be notified via the system in due time
Indicated start date is provisional and subject to successful completion of reference and security checks.
To those applicants not short-listed, we extend our appreciation for considering the British Government as a potential employer.
The British Government is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
In terms of peak operation demand, work flexibly within the Section and within the Embassy
All staff will be expected to make a corporate contribution to the smooth running of the British Embassy either through a committee membership or another voluntary role to support the vision and values of the Embassy as outlined below.
BRITISH EMBASSY BANGKOK'S VISION & VALUES:
VISION: What do we want to build?
A better, safer, more prosperous world for Britons and Thais alike.
MISSION: How will we achieve this?
By championing UK values and delivering tangible benefits to individuals, businesses and society: through quality service, effective partnerships and local expertise.
- Collaboration We support each other and are inclusive
We work closely with others to deliver
- Empowerment We are innovative and adaptive
We achieve a healthy work-life balance, taking advantage of hybrid working
- Expertise We build on and champion our diverse skills and expertise
We draw on data, technology and evidence
- Respect We build trust and value differences
We invite and appreciate other perspectives
- Impact We take a strategic approach
We prioritise and are all clear on expectations
Please note that it is likely that any non-Thai national who is successful in securing a role within the Embassy will need to leave the country and re-enter with a specific type of visa if currently living in Thailand or will need to apply for a visa before travelling here if currently based outside of Thailand. Whilst the Embassy can support you with this process, the costs involved will need to be met by the candidate
This opportunity is closed to applications.