View Vacancy - VNT - Part Time Office Manager to the UK High Commission, A2 (L)

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
Foreign, Commonwealth and Development Office (Operations and Corporate Services)
Finance, Corporate Services Support

Main purpose of job:

Corporate Services Officer: Administrating corporate services (finance, procurement, estates, human resources, IT) for the UK High Commission (100%).

Roles and responsibilities / what will the jobholder be expected to achieve?

Ensuring that the UK High Commission is well run. Corporate management is in line with best practice guidance set in London as well as compliant with local legal requirements.

Reporting to the Deputy High Commissioner (DHC), identifying areas for improvement, preparing and implementing change programmes.

  • Delivering  corporate services for the High Commission, building partnerships with global processing centres and service hubs in the UK and Manila
  • Delivering a high standard service to all customers and stakeholders
  • Participating in internal projects and wider organisational issues – locally, and with the Oceania Network and London

Finance

  • Work with the DHC to produce the High Commission budget within corporate policy guidelines
  • Ensure bills/invoices are accurate and paid on time
  • Oversee accounts to ensure proper financial controls are in place and being followed
  • Manage cash and banking activities and related reporting for the High Commission

Procurement

  • Implement our corporate policies and best practices on Procurement, working with the procurement hub in Manila to ensure value for money
  • Maintain external contracts with local suppliers and vendors as necessary

Estates 

  • Lead on maintenance of the UK High Commission, overseeing office maintenance repairs and upkeep
  • Instruct the maintenance assistant to carry out appropriate repairs to the High Commission, ensuring that all works are completed within set timescales
  • Work with the Residence Manager to ensure full compliance with corporate procedures on estate management, including local and UK health and safety regulations and policies

Information Technology

Oversee the delivery of user support services for IT at the mission:

  • Ensure that staff are aware of the correct processes and procedures for the use of IT and equipment
  • Monitor and manage the maintenance and renewal of all IT equipment
  • Carry out IT support work for the High Commission liaising with regional and UK IT teams

Other duties as necessary and as determined by the DHC.

  • Highly proficient in Microsoft Office Systems, finance and accounting.
  • Experienced in work requiring a high degree of organisational skills.
  • Language requirement: Spoken and written English. Fluent spoken and written Bislama and/or French.
  • Background in Procurement, Office Management and Maintenance Work.
19 March 2021
Administrative Officer (AO)
Part-Time, Permanent
20 hours gross
Asia Pacific
Vanuatu
Port Vila
British High Commission
1
885,322 VuV
26 April 2021

The British High Commission offers a competitive remuneration package including salary, leave entitlement, flexible working patterns, medical package for staff and dependants, and opportunities for learning and development.

Learning and development opportunities (and any specific training courses to be completed):

  • Continual on-the-job learning. Access to the UK’s online Diplomatic Academy training courses.
  • Regional Corporate Service Officer training.
  • Regional mentoring programme.

Working patterns: Highly flexible, 4 hours per day either mornings or afternoons or a combination of both.

No accommodation or relocation expenses are payable in connection with this position. Applicants must have the appropriate work authorisation for Vanuatu in order to apply.

Staff recruited locally by the High Commission are subject to Terms and Conditions of Service according to local Vanuatu employment laws.

All applications must be received before 23:55 local time on the day of the specified deadline.

Incomplete application forms will not be taken into consideration, so please ensure you provide the information requested. Applications must address experience against the role responsibilities and include a current CV. We regret to advise that we will only be contacting short-listed candidates. Applicants called for an interview will be assessed on the core competencies listed above. 

The successful candidate should be able to start as soon as possible subject to successful clearance of pre-employment/security checks.

Employees who are not liable to pay local income tax on their Mission salary may have their salaries reduced by the equivalent local income tax amount.

The ideal candidate would be flexible and accommodating to changes as there may some modification of the role as our mission evolves.

Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

This opportunity is closed to applications.