View Vacancy - Corporate Services Assistant
The British Embassy in Bahrain is seeking a highly motivated and enthusiastic individual for the position of Corporate Services Assistant, Grade – A2 (L), as part of our Corporate Services team.
Purpose of the job:
The role is a mix of finance and administration. Ensuring all the Embassy financial and procurement needs are met, by processing invoice payments, PO, and banking processes. Completing administration tasks for the Head of Corporate Services and Estates Manager.
You will report directly to the Head of Corporate Services.
Main Responsibilities:
Finance - Liaising with suppliers on invoice payments and PO orders. Hotel bookings for visiting FCO guests and applying correct charging instructions. Flight bookings for those who do not have access to Prism and the Corporate Services team.
Procurement – Requisitioning and receiving on Prism. Carrying out FCO procurement process in compliance with FCO guidelines. Paying utility bills and telephone bills including distribution to staff, keeping a record of personal calls, inputting data onto spreadsheets. Maintaining regular PRISM procurement housekeeping.
Estates (the Embassy & UK based staff (UKBS) Accommodation) – Maintaining the works requests spreadsheet. Maintenance of Residential inventories using Pyramid. Liaising with UKBS on works, maintaining customer service levels.
Events and visits – Help out with events when needed and especially the QBP. Arrange transports for visits and book accommodation if necessary.
Key Competencies and Required Skills:
- Collaborating and Partnering - People skilled in this area create and maintain positive, professional and trusting working relationships with a wide range of people within and outside the Civil Service to help get business done.
- Leading and Communicating - Effectiveness in this area is about leading from the front and communicating with clarity, conviction and enthusiasm. It’s about supporting principles of fairness of opportunity for all and a dedication to a diverse range of citizens.
- Delivering at Pace - Delivering timely performance with energy and taking responsibility and accountability for quality outcomes.
- Managing a Quality Service - Effectiveness in this area is about being organised to deliver service objectives and striving to improve the quality of service, taking account of diverse customer needs and requirements.
Essential:
- Fluent communication skills in English language (both written and spoken)
- Minimum 2 years’ experience in a similar role.
- Experience in handling stakeholder across all levels
- Candidates should also have the ability to think logically/laterally and be able to display sound judgement and common sense.
- Strong organizational skills and keen attention to detail
- IT competency (Word, Outlook, Excel, databases)
- Finance Experience
Desirable:
- Customer Service experience
Working Hours and Remuneration:
A monthly salary package of 832 BHD as well as private medical insurance, a leave entitlement and training package. Specific training and mentoring for the role will be provided for the successful candidate. This may include training in London and the region.
Flexibility will be required on the working hours, including providing leave cover, but the usual working pattern will be Sunday – Thursday from 0730 – 1430.
No accommodation or relocation expenses are payable in connection with this position.
The successful candidate will be subject to a 3 month probationary period and will need to commence security clearance procedures through the Embassy as soon as possible. Employment offers are subject to successful clearance of pre-employment checks.
To Apply:
Interested candidates must attach the following documents when applying online.
- An updated Curriculum Vitae (CV) including three references.
- A covering letter stating why you feel you have the necessary skills to perform well in the above role.
- Please provide examples of performance in each competency on the motivation section of the online application form.
** (Applications that do not include this information will not be considered.).
All applications must be received before 23:55 (Local Time) on 25 January 2019.
Applications received after the stated deadline will not be considered.
The recruitment process, including security clearance, is expected to take around two months.
Due to the large amount of applications we receive only those shortlisted for interview/assessment will be contacted.
The start date mentioned in the advert is an assumed start date and the successful candidate will be required to undergo security vetting procedures. Any offer of employment will be subject to the candidate achieving suitable clearances and reference checks.
Staff recruited locally by the British Embassy are subject to terms and conditions of service according to local labour law.
The British Embassy Bahrain is an equal opportunities employer, dedicated to inclusivity, a diverse workforce and valuing difference.
This opportunity is closed to applications.