View Vacancy - Estates Officer A2 (06/20 DKR)

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
Foreign, Commonwealth and Development Office (Operations and Corporate Services)
Estates

Main Purpose of Job:

To assist the Estate Section at the British Embassy in Dakar in providing high quality Estate Management Services in line with Estate and Security Directorate standards.
 

Roles and responsibilities :

  • Manage mailbox for Estates, to make sure that all requests are addressed properly, with regular feedback to customers.

  • Coordinates with TWG for works’ schedules.

  • In collaboration with Estates Manager, help implement all estates and security recommendations made by management in London.

  • Provide support to diplomatic staff at the Embassy to ensure accommodation is suitable.

  • Line Management – Manage an Estates team of three staff (gardeners). 

  • Post Compliance Assessment : maintain documentary evidence of Health and Safety checks, in line with FCO health and safety .

  • Responsible for subscriptions of electricity, water, telephone and internet in rented properties and ensuring uninterrupted supply of utilities.

  • Assist Estates Manager in the preventive maintenance programmes at the Embassy and rented properties.

  • Assist Estates Manager in the inventories and disposal of stock of furniture and equipment.

  • Procurement : issue requisitions and perform purchasing functions for the Embassy in line with the FCO’s rules and regulations.

  • Assist Estates Manager for managing housing data base.

  • Manage timely insurance and tax registration processes of contracts for rented properties.

  • Responsible for recording data at entrance and exit inspections in rented properties and follow-up for refurbishment works.

  • Act as back up Estates Manager when needed.

Resources Managed (Staff and Expenditure)

  • Manage the gardening team 

  • An understanding of housing processes and health and safety issues, with experience in customer service management

  • Proven administrative skills and staff management

  • Relationship management.

  • Good IT skills with an ability to quickly get to grips with new software.

  • Proficient in both spoken and written English & French

  • Health and safety training- certificate

  • Strong experience in civil or mechanical engineering.

2 April 2020
Administrative Officer (AO)
Fixed Term
36.5
24 months
Africa
Senegal
Dakar
British Embassy
1
XOF 793,506
4 May 2020

Working Hours

Mondays to Thursdays 08:00 to 16.30, Fridays 08:00 to 12.30

Learning and development opportunities (and any specific training courses to be completed):

The British Embassy will provide online trainings and staff will need to complete FCO mandatory e-learnings. Occasional travel may be required.

  • The Job holder need to be willing to involve on physical works like loading and unloading stuffs and walking around in the large compound between offices.

  • All applicants must be legally able to work in Senegal with the correct visa/status or work permit.

  • The successful applicant will demonstrate that they meet the requirements under Senegal law to work in Senegal.

  • The British Embassy in Dakar is an equal opportunities employer, dedicated to inclusivity, a diverse workforce and valuing difference.

  • Staff recruited locally by the British Embassy in Dakar is subject to Terms and Conditions of Service according to local Senegalese employment law.

  • Reference checking and security clearances will be conducted.

  • The British Embassy Dakar is an equal opportunities employer, dedicated to inclusivity, a diverse workforce and valuing difference.

Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

This opportunity is closed to applications.