View Vacancy - Oracle Administration Officer

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
Other British Government Departments (Partners across Government, including UK Visas)
MOD (Ministry of Defence)

Main purpose of job:

Responsible for the input of all Supplier/Invoice details (personal and non commercial contract invoices) received by the Finance department. The Oracle Administration Officer is also responsible for accurate input of UK invoices.

Manage the compliance check for all claims submitted through the BDS-US Manual claim system in accordance with JSP 752 and the Civilian Policy Rules and Guidance.


Roles and responsibilities / what will the jobholder be expected to achieve?:

 Main Duties and Responsibilities:

  • Input payee information
  • Conduct quality control checks on data entered into the system.
  • Update local records to support payments made to FCO.
  • Validate invoices issued by FCO against local records and prepare the payment authorization form for all GBP payments.
  • Maintain record of all outstanding FCO invoices.
  • Working directly with various members of the FCO to follow up on payments and supporting documentation is essential.
  • Create Forecast of Outturn (FOO) Packs for monthly reviews.
  • Monthly finance admin tasks:
  • Rolling the FOO sheets (to next Accounting Period (AP)
  • Submitted output files (final positions at AP’s used to create the packs).
  • Electronic Purchasing Card (ePC) document collation and chasing of returns.
  • Investigation of UK payment issues.
  • Management of IY filing.
  • Management of Finance onboarding and process notes.
  • Undertake Adhoc duties as required by the Deputy Head of Finance

Essential Requirements:

  • Excellent IT skills in Microsft Excel and Word
  • 1 to 3 years administrative experience
  • Worked in an enviroment delivering excellence in customer service

Under US State Department requirements, the UK Government in the US may only employ, as non-diplomatic staff, persons who are US citizens, US Permanent Residents or A visa holders with EAD cards*. If you hold a visa other than an A visa you are not currently eligible to work at our office.  Please refer to our website for information on exceptions to this policy at www.gov.uk/government/world/usa.  All selected candidates are subject to background checks and will require a security clearance prior to starting work. 
*A visas are acceptable at the Embassy and Consulates. The UK Mission to the UN (UKMIS) accepts G visas, and British Defense Staff (BDS) outposts accept A or NATO visas.


3 March 2021
Administrative Officer (AO)
Full-time
40
Americas, Caribbean & Overseas Territories
United States
Washington
British Embassy
1
$18.00
19 April 2021

Mandatory Health & SafetyTraining

  • Oracle System Training
  • Mandatory data protection training required by the appointment held.

The UK Government operating in the US offers a substantial benefits package including generous leave, a choice of medical insurance, 401(k) matching up to 7%, extensive learning opportunities and a great work/life balance. 
Employees who are not liable to pay local income tax on their Mission salary, eg some non-local national staff and some spouses or partners of UK diplomatic staff, will have their salaries abated by an equivalent amount.
Internal candidates must inform their supervisor before they apply to a different position.
Only successful candidates will be contacted.  Please no phone calls.  Due to the high volume of resumes we receive, we cannot guarantee consideration of your application if the submission instructions are not properly followed.
The British Embassy is committed to a policy of equal opportunities and to creating a diverse working environment, free from discrimination, where everyone is included and treated fairly, based on merit alone.  We are an equal opportunity employer, making all employment decisions without regard to race, gender, religion, national origin, citizenship, disability, age, sexual orientation, political affiliation or any other criterion protected by law.
Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

This opportunity is closed to applications.