View Vacancy - Furnishings Assistant and Assistant Driver (17/22 NR)

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
Foreign, Commonwealth and Development Office (Operations and Corporate Services)
Corporate Services Support

Main purpose of job:

The Furnishings Assistant and Assistant Driver (S2) will be responsible in assisting the Lead Driver  with the management of the Estates fleet vehicles and deputising the Estates Lead driver in the following: Property spot-checks, Supervision of contractors, Conducting the monthly utility meter reading and generator fuelling, Delivery and collection of inventory to and from various BHC properties.  In addition, as a Furnishings Assistant they will work with the Furnishings team in float preparation, property preparation, delivery of goods and heavy lifting of furniture/equipment.

Roles and responsibilities / what will the jobholder be expected to achieve:

50% Driving Responsibilities

  • Assist in Delivering of furniture and white goods by means of canter/minibus across the BHC Estate in preparation for occupancy alongside collection of faulty inventories from the various BHC properties, ensuring no damage is caused while in transit.
  • Work together with the Lead Driver in scheduling, collecting and accompanying Kenya Power and Nairobi water meter readers, to all BHC properties every month during for meter reading exercise.
  • Assist the Lead Driver in scheduling and supervising the monthly delivery of Generator Fuel to all BHC properties.
  • Assist in Running estates external property and other field errands on behalf of the team by available means of transport.
  • Support the Lead Driver in ensuring the Estates fleet vehicles are clean and serviced on time.
  • Responsible for ensuring the fleet vehicles are offloaded after the day’s assignments and parked at the allocated slot.
  • Responsible for ensuring the Estates fleet vehicles are left fuelled over the weekend and before any day’s assignment.
  • Preparation, delivery and collection of domestic float for both office and residences
  • Responsible for loading of inventory into the canter in preparation for delivery, ensuring the gate passes are duly signed by relevant authorities before delivery.
  • Carry out daily maintenance checks on Estates fleet vehicles. Ensuring they are roadworthy before starting any journey including tyres, petrol, oil and lubricants.
  • Responsible for booking an alternative vehicle from the transport department if need arises for the furnishings team.
  • Supervision of property cleaning, when outsourced to a 3rd party, in preparation for occupancy.

40% Furnishings Assistant Duties

  • Deep cleaning and furnishing properties as per FCDO guidance taking care of all Health & Safety guidance.
  • Routine maintenance of the furnishings stores and surrounding areas ensuring they’re orderly, clean and free from hazards.
  • Preparation, delivery and collection of domestic float for both office and residences.
  • Working as part of a team in property preparations for occupancy.
  • Reporting to the furnishings supervisor, any issues or items damaged missing from properties.
  • Update Planon (property management softward) and Kenquiry (internal request systems) in the absence of the Furnishings Team Leader.
  • Attend to customer requests via the BHC Kenquiry system assigned within the set SLA.
  • Assisting other teams in the Mission with any heavy lifting and moves on an as need basis.
  • Proper filling of all gate passes, utility meter reading templates, generator fuel delivery notes, inventory delivery and collection notes

10% Supervision

  • Supervise contracted suppliers during ongoing works such as waste collection, water deliveries, generator fuelling, utility meter readings, and tree/garden works on behalf of the estates team.
  • Spot-checks of the grounds maintenance/hedge trimming at the various properties, waste collection and various guardhouses cleaning.
  • Deputising Estates Lead Driver during periods of absence.
  • Driving Licence for B-C-E class with clean driving record
  • 3 years’ experience as a Class E Driver, driving of a Canter Truck or equivalent
  • Good team player skills.
  • Attention to details and proactivity
  • Good customer services skills.
  • Proficient written and spoken English
  • Heavy lifting capability (up to 45Kg)
  • Manual handling skills
  • Prior experience working in a warehouse
Managing a Quality Service, Delivering at Pace, Communicating and Influencing, Working Together
29 September 2022
S2
Permanent
44
Africa
Kenya
Nairobi
British High Commission
1
KES 75,425.03
1 December 2022

Learning and development opportunities (and any specific training courses to be completed):

The successful candidate will get access to a range of learning and development opportunities, including on the job training and workshops. They will also be able to benefit from the wide range of training run by the British High Commission including on management and leadership, cross-cultural communication, and understanding the UK. 

Working patterns:

  • If the job is suitable for flexible working patterns, please provide details:
  • Hours of work are 44 hours per week
  • Monday – Thursday 0700-1630
  • Friday 0700-1530
  • Please complete the application form in full as the information provided is used during screening.
  • Please check your application carefully before you submit, as no changes can be made once submitted.
  • The British High Commission will never request any payment or fees to apply for a position.
  • Employees recruited locally by the British High Commission in Nairobi are subject to Terms and Conditions of Service according to local employment law in Kenya.
  • It is essential that the applicants already have the right to live and work in Kenya without the need to apply for a work permit.
  • Employees who are not liable to pay local income tax on their Mission salary may have their salaries reduced by the equivalent local income tax amount.   
  • Information about the Civil Service Success Profiles can be found on this link: https://www.gov.uk/government/publications/success-profiles. Please note:  AA=A1, AO=A2, EO=B3, HEO=C4, SEO=C5 
  • Reference checking and security clearances will be conducted on successful candidates.
  • Please log into your profile on the application system on a regular basis to review the status of your application.
Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

This opportunity is closed to applications.