View Vacancy - Residence - Hospitality Intern - British Embassy Buenos Aires
Main purpose of job:
To assist the Residence team, collaborating with the organization of events as well as with the administration and maintenance of the Ambassador's Residence.
Roles and responsibilities / what will the jobholder be expected to achieve?:
- Assist the Residence Manager with usual tasks regarding expense control and registers.
- Provide Support during official and non official Events held at the Residence.
- Maintain fluid communications with suppliers and update the supplier’s database (purchase order numbers, bank and contact details, etc).
- Report maintenance requirements to the corresponding area and follow up on their status.
- Assist the Residence’s butler in the updating of inventories of beverages, crockery, among others.
- Edit and send invitations to the events that are organized at the Residence.
- Follow up on the RSVP received for each event.
- Provide quotes for future events, taking into account the supplies and requirements each event needs.
- Control and process supplier’s invoices.
- Maintain fluid communications with staff and keep them informed of future events, as well as important news.
Skills and experience required
- Fluent in Spanish and English.
- Preferably, previous experience organizing events.
- Teamwork and flexibly, showing a willingness to collaborate in all aspects related to team activity.
- Advanced computer skills (Microsoft Office and Excel).
- Customer Service: dealing with internal and external clients.
- Proactive attitude: willingness and ability to take the initiative.
- Resilience and ability to remain calm under pressure or critical situations.
- Excellent organizational skills and ability to meet deadlines and establish priorities.
Essential on arrival:
- Good organisational skills.
- Excellent communication and ability to liaise with different internal and external stakeholders.
- Capacity to bring fresh ideas and to work under their own initiative, but also able to adapt and improve.
- Currently be enrolled as a student.
- Studying a hospitality industry course such as hotel management, tourism, protocol or similar industry related programme.
Desirable:
- Event management, including effective budget forecasting and monitoring.
Must have the legal status to live and work in Argentina. The British Embassy Network offers a strong benefits package. This package includes generous vacation and leave time, flexible working patterns (dependent upon position), and an enriching learning and development opportunities.
Employees who are not liable to pay local income tax on their Mission salary, eg some non-local national staff and some spouses or partners of UK diplomatic staff, will have their salaries abated by an equivalent amount.
Learning and development opportunities (and any specific training courses to be completed):
The FCDO and the Embassy itself offers a wide range of high-quality development opportunities in different topics.
Working patterns:
Standard working hours: 20 hours per week according to Internship Regulation in Argentina.
Monday – Friday 9:00 – 13:00hs – can be flexible around studies.
Some out of hours work may be required for events.
This opportunity is closed to applications.