View Vacancy - Office Manager – Pretoria / National Crime Agency - 42/18 PTA

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
Other British Government Departments (Partners across Government, including UK Visas)
NCA (National Crime Agency)

Main purpose of job: 

  • Responsible for supporting the NCA activity in the region by managing the NCA office.

Roles and responsibilities : 

  • Provide logistical and administrative support to the NCA International Liaison Officer (ILO) and family members based in South Africa in line with NCA policies and procedures.
  • Liaise with FCO and other HMG partners on behalf of the NCA.
  • Support the ILO in liaising with foreign law enforcement agencies; UK law enforcement; other NCA departments and external partners.
  • Represent the NCA at meetings, conferences and events.
  • Set the office’s annual budget in consultation with the ILO. Manage and monitor the budget on behalf of the ILO, maintaining accurate records and preparing regular financial reports for reviews and forecasts in line with NCA policy and procedures.
  • Maintain NCA assets, including providing logistical and administrative support with regards to the NCA vehicle fleet.
  • Support NCA Officers in booking travel, accommodation and obtaining official travel documents.
  • On occasions, be able to provide out of hours support to NCA activity.
  • Maintain any externally funded project budgets as appropriate.
  • Other ancillary duties as required.

 

  • Demonstrate excellent communications skills.
  • Ability to manage sensitive and confidential material.
  • Demonstrate a high level of discretion and integrity.
  • Ability to produce reports and maintain records to a high standard.
  • Ability to multitask and priorities workload in accordance to NCA needs.
  • Demonstrate a high level of knowledge in using Microsoft Word and Excel.
  • Ability to work alone and unsupervised at times.
  • Full RSA driving licence
  • A working knowledge of law enforcement agencies in the UK and southern Africa.
  • IBM i2 Analyst Notebook V8 (or later) certificate (SAQA).
  • Familiar with FCO and NCA IT systems.
5 November 2018
Executive Officer (EO)
Permanent
Africa
South Africa
Pretoria
British High Commission
1
ZAR
R21 436.85 plus R6289.72 (recruitment and retention allowance - payable after successful completion of probation period)
1 December 2018

Learning and development opportunities:

  • IBM i2 Analyst Notebook training may be available dependant on the NCA needs at the time. 
  • There will be various mandatory NCA and FCO E-Learning training required to be undertaken for any successful applicant. 
  • Any successful applicant will be expected to become familiar with the Civil Service Code, NCA Code and relevant behaviour standards. 
  • Any successful applicant may be required to attend training in line with NCA/FCO Policies/Procedures. 
  • The option will be given to enrol on various elective courses through the FCO’s online training platform as well as the Diplomatic Academy, subject to discussion with your line manager.

Other information:

  • Only UK, US, Canada, Australia or New Zealand passport holders will be considered for this role.
  • Only applicants capable of obtaining clearance at LE Confidential level will be considered.
  • Any successful applicant will only secure a permanent position having obtained the relevant security clearance.
  • Please complete the application form in full as the information provided is used during screening.  
  • Please check your application carefully before you submit, as no changes can be made once submitted. 
  • The British High Commission/Embassy will never request any payment or fees to apply for a position. 
  • Employees recruited locally by the British High Commission in Pretoris are subject to Terms and Conditions of Service according to local employment law in South Africa. 
  • All candidates must be legally able to work and reside in the country of the vacancy with the correct visa/work permit status or demonstrate eligibility to obtain the relevant permit. 
  • The responsibility lies on the successful candidate to;

1.    Obtain the relevant permit

2.    Pay the fees for the permit

3.    Make arrangements to relocate

4.    Meet the costs to relocation 

  • Employees who are not eligible to pay local income tax: e.g. certain third-country nationals and spouses/partners of UK diplomats will have their salaries abated by an equivalent amount. 
  • Information about the Foreign and Commonwealth Office Competency Framework can be found on this link: https://www.gov.uk/government/publications/civil-service-competency-framework Please note:  Job grade AA=A1, AO=A2, EO=B3, HEO=C4, SEO=C5  
  • Reference checking and security clearances will be conducted on successful candidates. 
Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

This opportunity is closed to applications.