View Vacancy - Mailroom Messenger (43/19 NR)
To offer support to the Transport team, by ensuring effective delivery of correspondence and packages between offices and departments and sorting of diplomatic bags.
Roles and responsibilities:
- Sort, collate and distribute / dispatch all incoming / outgoing mails and diplomatic bags.
- Log and record all mail transactions on appropriate spread sheets.
- Responsible for keeping track of mails received by the organization and those sent out.
- Keep the mailroom organized by properly arranging the bundles of mail and packages coming in to prevent littering and jam-packing in the office space
- Receiving BHC mail and sending mail to other organisations, including deliveries by BHC drivers.
- Cover for other roles within the Transport section when required- including the Receptionist and Transport Planner.
- Carry out document scanning, photocopy, binding services and printing of business cards.
- Assist in filing of documents as requested.
- Prepare relevant mailroom reports on a monthly basis.
- Carry out messenger duties from time to time.
- Assist in fuelling of official vehicles duties.
- Prepare a monthly fuel stock reconciliation report.
- Prepare fuel charge sheets.
- Prepare day to day fuel dispensing reports.
- General administration duties as required.
- Perform any other duties as may be assigned by the Transport Manager and his deputy from time to time.
- KCSE grade C-
- Computer knowledge
- Have previous first-hand experience of managing a post/mail room
- Possess good planning and reporting skills
- Driving experience with a clean driving licence
- Documentation skills - Ability to use various office equipment
- Good Knowledge of front office desk operations, practices and procedures
Learning and development opportunities (and any specific training courses to be completed):
- The Foreign and Commonwealth Office offers all its employees the opportunity to pursue a City and Guilds Diploma through the Diplomatic Academy.
- The Regional Learning and Development Team visit Nairobi regularly to provide training courses to further personal development
- Monday to Thursday 07:00 - 16:00
- Friday 07:00 - 15:00
- Members of staff are entitled to paid annual leave, which is earned, from the day they commence employment. Entitlements are as follows:
- Grades S2 25 days.
- In addition to annual leave, the BHC normally observes no fewer than 9 and no more than 14 Kenyan and British public and religious holidays in a year. These vary from year to year and are at the discretion of the High Commissioner. A list of holidays is published each year.
- Please complete the application form in full as the information provided is used during screening.
- Please check your application carefully before you submit, as no changes can be made once submitted.
- The British High Commission will never request any payment or fees to apply for a position.
- Employees recruited locally by the British High Commission in Nairobi are subject to Terms and Conditions of Service according to local employment law in Kenya.
- It is essential that the applicants already have the right to live and work in Kenya without the need to apply for a work permit
- Employees who are not eligible to pay local income tax: e.g. certain third-country nationals and spouses/partners of UK diplomats will have their salaries abated by an equivalent amount.
- Information about the Foreign and Commonwealth Office Competency Framework can be found on this link: https://www.gov.uk/government/publications/civil-service-competency-framework Please note: Job grade AA=A1, AO=A2, EO=B3, HEO=C4, SEO=C5
- Reference checking and security clearances will be conducted on successful candidates.
- Please log into your profile on the application system on a regular basis to review the status of your application
This opportunity is closed to applications.