View Vacancy - Programme Finance and Administrative Officer B3 (23/19 ADD)
Main purpose of job:
The Conflict, Stability and Security Fund (CSSF) is one funding mechanism for delivering the United Kingdom (UK) objectives on security and stability in East Africa and the Horn. There are four CSSF programme teams in the region. One of these is The Africa Peace and Security programme, based in Addis Ababa (Ethiopia).
The CSSF Africa Peace and Security (APS) programme comprises two components: support for the African Union Peace and Security Architecture, in particular early warning and conflict prevention; and, initiatives implemented by the British Peace Support Team to enhance AU and UN capability on Peace Support Operations.
The post-holder will provide cross-cutting administrative, financial and programme support in delivering these two components. S/he might provide additional finance and administrative support as required.
The APS programme is led by a Team Leader, with two Senior Programme Managers: one focusing on the African Union, and the second on the British Peace Support Team (BPST). This post will be line managed by the AU Programme Manager but will also have a key relationship with the BPST Senior Programme Manager.
The post involves working with a large number of UK Government stakeholders in Addis, Nairobi and London. The post holder will be supporting the Senior Programme Managers in delivering accurate forecasting, providing robust financial management at project level, and improving financial management process across the programme. S/he will be supporting procurement and other CSSF compliance requirements across the portfolio. S/he will also support the APS Team on administrative and logistic arrangements.
Roles and responsibilities :
- Assist in the production of financial reporting on all programme components across the APS portfolio, working together with the APS Senior Programme Managers and the Regional Financial Manager. This includes: preparing and updating Activity Based Budgets, monthly financial reporting, Official Development Assistance reporting, quarterly financial reporting, ensuring fund transfer to partners/implementers and monitoring financial risks.
- Procurement and contracts management support: provide support to the senior programme managers on procurement processes and managing contracts across the portfolio.
- Develop and maintain mechanisms to monitor spend vs. forecast, regularly reviewing spends, looking at value for money (VfM) and challenging where necessary.
- Provide scrutiny and analysis of financial submissions from project partners.
- Support compliance requirements by co-ordinating due diligence, occasional audit, spot-checks on implementing partners’ financial submissions.
- Keep abreast of CSSF rules and guidance and learn and share lessons to ensure that programme components /projects are set up and implemented according to CSSF compliance – such that components level risk registers and results frameworks are in place, value for money is optimised, transparency requirements are met and that projects are gender and conflict sensitive and human rights compliant
- Participate in CSSF programme meetings (including quarterly programme board meetings).
- Administrative support: arrange meetings and events for team – including booking meeting rooms and multipoint Video Conferencing connections for meetings such as strategy and programme boards.
- Maintain strong and proactive working relationships with HMG and external stakeholders in Addis, Nairobi and London;
- Participate as appropriate in policy discussions to develop broader knowledge of policy and make the linkages to programmes
- Other ad hoc tasks as required
- Bachelor’s University degree
- Financial management experience
- Experience of using Microsoft Word, Outlook and Excel
- Experience in Administrative work
- Fluent spoken and written English
- Knowledge in supporting development projects/programmes– preferable
- Experience of working with International Organisations,Non-governmental organizations or diplomatic missions - preferable
Some home working possible in principle (if IT systems can operate)
Flexible working patterns possible with agreement from line manager
Learning and development opportunities:
Opportunities for learning and development in this role include project and programme management qualifications, financial skills or Monitoring and Evaluation.
Some examples are highlighted hereunder:
- CSSF Programme Management training
- PRISM and possibly other HMG systems
- On the job project monitoring and evaluation including site visits
All applicants must be legally able to work in Ethiopia with the correct visa/status or work permit.
The UK Government is an equal opportunity employer, dedicated to inclusivity, a diverse workforce and valuing difference.
Staff members recruited locally by the British Embassy Addis are subject to Terms and Conditions of Service according to local Ethiopian employment law.
Spouse/registered partners of UK Based Staff, are able to work within BE Addis but their salary will be abated at the appropriate tax rates.
Reference checking, medical checks and security clearances will be conducted.
If you have not heard from us 3 weeks after the closing date, please consider your application unsuccessful. Note: Any questions you may have about this position will only be answered during interview, should you be invited
This opportunity is closed to applications.