View Vacancy - Chevening and International Leaders Programme Administrative & Financial Assistant

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
Foreign, Commonwealth and Development Office (Policy & Political roles)
Economic and Prosperity

Main Purpose of Job:
To support the Chevening Team in the administration of the promotion, recruitment, interview, and selection stages of the Chevening Scholarship Programme, and also liaising with the Mexican Chevening Alumni Association (MCAA). It will involve as well, logistics for the participation of Mexican delegates to the International Leaders Programme (ILP). The position will require monitoring participation of attendance, logistics of events, liaising with suppliers (eg hotel, venues, catering), booking flights, managing agendas and the budget, and continuing communication with Chevening Secretariat, FCO’s Protocol Directorate, and ILP team in London.

Roles and Responsibilities

  • Give support for the administrative and financial processes of the Chevening and ILP programmes (eg PRISM, claims, payments, etc) to maintain healthy level of performance, VFM achieving 100% expenditure;
  • Organise logistics (hotel and flight booking, catering, IT and sound equipment) arrangements for the participation of new delegates;
  • Confirm attendance of participants and speakers, in collaboration with the MCAA;
  • Manage the agenda of networking and special events;
  • Monitor and manage local budget to maintain healthy level of performance by giving monthly updates of the budget profile and matching real expenditure against profiled expenditure;
  • Give advice to the team on administrative processes;
  • Give advice to the line management on monthly expenditure against their budgets;
  • Identify proactively any deviations on project execution based on budget baseline;
  • Assure actions are taken to solve any under or over spend against project profiles;
  • Draft monthly and also events’ reports of the real expenditure and results of the events;
  • Keep continuing communication with the Chevening Secretariat, MCAA, FCO’s Protocol Directorate, and ILP team in London

All employees in the Embassy network are expected, as part of their job to contribute towards the corporate activity organisation


  • Ability to communicate clearly and effectively in English and Spanish with customers, colleagues and team members.
  • Great interpersonal effectiveness: Treating others with consideration and respect and supporting members of the team. Shows respect and tolerance to different cultures, beliefs & needs.
  • Relevant experience in event management.
  • Relevant experience in budget and financial management.
29 May 2017
Administrative Officer (AO)
Full-time, Long Term Contract
38
Latin America and Spanish speaking Caribbean
Mexico
Mexico City
British Embassy
1
MXN
18,240
19 June 2017
  • 38 conditional working hours a week allowing employees to work flexibly in order to encourage a better work/life balance, 8:00 – 4:30 from Monday to Thursday and 8:00 – 2:00 on Fridays.
  • 14 days of public holidays
  • 15 days of annual leave during the first year then 20 days on the second year.
  • 50% holiday bonus
  • 13th Month salary
  • Medical Insurance
This job requires some flexible working during weekends and at night, where Chevening and ILP events take place, and also during the Education UK, and presentations at universities.
Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

This opportunity is closed to applications.