View Vacancy - Trade and Communications Assistant
Main purpose of job:
Provide support to both the Regional Director and Head of Trade and Investment in Washington, and the wider DIT team of 11 staff, with administration, events and communications work.
Roles and responsibilities:
This role is positioned at the heart of the embassy in one of its busiest teams. The role has a heavy administrative focus that is key to the trade and investment team functioning effectively, which includes liaising with other embassy teams and producing management returns for DIT’s US headquarters office in New York. The role also has excellent opportunities to run high profile events, undertake communications work, as well as other projects which can develop project management skills. The individual will learn about trade and investment (supporting the head of trade and investment for the DC team) and learn about change management through supporting the regional director for trade.
A cross-section of key functions include:
• Arrange and coordinate schedules, meetings, travel, briefings and presentations for the Regional Director and Head of Trade and Investment
• Coordinate administrative tasks and marketing activities
• Manage the DIT DC and Regional Director budgets
• Assist the Regional Director and Head of DIT DC with reporting on team management targets and support on client relationship management needs
• Manage events at the British Embassy with high profile UK and US companies/brands
• Serve as the DIT liaison to other government departments including Economics, Foreign Policy, and Prosperity Teams
• Monitor and report DIT activity through wider Embassy and US Network through timely contributions to internal reports and actively participating in Embassy communications meetings
• Facilitate company, VIP, and Ministerial visit programmes and mobilise internal resources or colleagues as appropriate
• Perform support function on wider team initiatives as requested by the Head of the Team and Regional Director;
Resources managed (staff and expenditure):
Responsible for managing/monitoring budget for Head of Team & Regional Director
Essential on arrival:
Team player
Strong verbal and written communication skills
Strong ability to organize and coordinate multiple tasks and communicate information in a timely fashion
Proven collaboration skills
Proven ability to manage multiple projects simultaneously
Desirable: Understanding of DIT Objectives
Staff recruited locally by the British Embassy are subject to terms and conditions of service according to local American employment law.
Under US State Department requirements, the Embassy may only employ, as non-diplomatic staff, persons who are US citizens, US Green Card holders or A or NATO visa holders with EAD cards*. If you hold a visa other than an A or NATO visa you are not currently eligible to work at the Embassy. Please refer to our website for information on exceptions to this policy at www.gov.uk/government/world/usa. All candidates will be subject to background checks and security clearance.
Resume and cover letter should be submitted by 29 July 2018. Internal candidates must inform their supervisor if they intend on applying.
Only successful candidates will be contacted. Please no phone calls. Due to the high volume of resumes we receive, we cannot guarantee consideration of your application if the submission instructions are not properly followed.
The British Embassy is committed to a policy of equal opportunities and to creating a diverse working environment, free from discrimination, where everyone is included and treated fairly, based on merit alone. We are an equal opportunity employer, making all employment decisions without regard to race, gender, religion, national origin, citizenship, disability, age, sexual orientation, political affiliation or any other criterion protected by law.
This opportunity is closed to applications.
