View Vacancy - Executive Assistant to the Defence Adviser - B3, New Delhi

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
Other British Government Departments (Partners across Government, including UK Visas)
MOD (Ministry of Defence)

Please Note: All applicants are required to mandatorily fill the complete online application form including the employment and educational details, motivational segment and the competency based questions. We will be thoroughly reviewing the application forms only for all the required details. Forms that are incomplete in any respect will not be considered while shortlisting for the next stage.

Please note that due to Covid-19 outbreak, the start date of employment mentioned in the advert is tentative, subject to normal business of British High Commission. All recruitment campaigns will remain open for applications, we will progress the recruitment process as swiftly as possible and continue to review all applications, monitor progress and developments. We will be in touch with you for the interviews/ should there be further updates on the application, however given the circumstances, kindly expect some delay in response and please reach out to if you have any further questions.

Main purpose of job: 

To act as the Executive assistant to the UK Defence Adviser providing admin support to the DA, ensuring his diary is maintained, VIP visits are coordinated, the Defence Section’s contacts database is maintained and up to date and official entertainment is organised, monitored and compliant. 

Roles and responsibilities:

  • Management of the UK Defence Adviser’s outer office, including his diary.
  • Liaison between DA office, HMA and other senior management across the British High Commission.
  • Management of external relationships, keeping the DA appraised to maintain up to date and relevant contacts throughout the Defence Network.
  • Provide vital admin support to the DA, inc. all travel arrangements/bookings.
  • Assist in the coordination of VIP visits.
  • Coordinate Official Entertainment (DRE) for all Advisers and ensure appropriate financial approval is obtained and that DRE events are compliant.  Issue and manage all Defence Section event guest lists. 
  • Maintain Defence Sections contact database.
  • Maintain Defence Section hospitality and gift registers.
  • Admin support to wider Defence Section as required, specifically for large events/delegations.

Learning and development opportunities:

The MOD will provide opportunities for Personal development with a variety of online courses, details can be found on the MOD Intranet.

Security clearance required:

Please note:  The role will involve access to and handling of classified or sensitive information. All applicants must therefore be able to achieve the UK’s SCE level of security clearance or already hold it.

Because of the security clearance requirement mentioned above, only UK nationals are eligible to apply.


Language requirements: 

Language: English

Level of language required: Fluent

Essential on arrival:  

  • Strong written and oral communication skills with ability to absorb information quickly and efficiently.
  • Proficient in the use of MS Word, MS Excel, MS Outlook and resourcefulness to efficiently search the web.
3-4 years of administrative experience.
23 October 2020
Executive Officer (EO)
Fixed Term, Full-time
40
36 months
South Asia & Afghanistan
India
New Delhi
British High Commission
1
INR
INR 62,826 – INR 111395 plus 80% Security allowance, plus 12% in lieu of PF and 8% Special Allowance.
1 February 2021

For British High Commission (BHC) candidates, the Local Staff BHC Terms & Conditions will apply. 

For other than BHC candidates, salary will be INR 62,826 – INR 111395 plus 80% Security allowance, plus 12% in lieu of PF and 8% Special Allowance. 

Additionally the BHC offers a great benefits package that includes annual domiciliary medical cover, plus a Group Hospitalisation Scheme with INR 500,000 floater cover for your immediate family.

No relocation or any other related costs or assistance will be provided. Notional tax will be deducted if you are not liable to pay local tax.

The BHC is recognised as a good employer, with a robust, fair and transparent performance management & appraisal system linked to increments and staff bonuses. We have a 5-day working week, plus annual leave, public holidays, maternity leave provision, special leave, paid sick leave provision; ample development opportunities, travel opportunities, a good organisational culture, and excellent work/life balance. Around half of our work force is women.  We treat people with respect and equality and have a policy of zero tolerance for any form of discrimination, bullying, or harassment.

 To Apply

Please note applications without (A), (B) and (C) will not be considered.

A.    Complete the Online Application Form

B.    Complete the Motivation and Competency Segment in the Online Application Form

C.    Complete this duly filled Pre-Employement Questionnaire form and attach it along with your resume:

 https://www.gov.uk/government/uploads/system/uploads/attachment_data/file/523870/Pre_Employment_Questionnaire.doc


Internal candidates applying for this position need to upload their appraisal forms for the previous 2 years (if applicable) and also inform their current line managers, else the applications will not be considered.

We will accept only online applications by 23rd October 2020 midnight (IST). 

Please note that all the applicants will be required to strictly adhere to the security guidelines for British High Commission

Applicants who do not have the required qualification & experience should kindly abstain from applying, as their applications will not be considered.

Only shortlisted candidates will be contacted and no telephone enquires will be dealt with.

The appointment will be subject to Police Verification and other checks including references, medical, educational and professional.

We welcome all applications irrespective of age, race, colour, gender, disability, sexual orientation, religion, belief or creed. We are also open to applications from people who want to work flexibly.


Security clearance required:

Please note:  The role will involve access to and handling of classified or sensitive information. All applicants must therefore be able to achieve the UK’s SCE level of security clearance or already hold it.

Because of the security clearance requirement mentioned above, only UK nationals are eligible to apply.




Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

This opportunity is closed to applications.