View Vacancy - Corporate Services Intern
Main purpose of job:
Support administrative functions carried out within the Corporate Services section, acting as receptionist backup, managing incoming calls and commutator, also assisting other areas of the Embassy. Assist with the Pay to Purchase (P2P) processes. The job holder is also called upon to provide assistance to other sections when required.
Roles and responsibilities:
Providing attention to general public, either in person, by email, or phone.
- Researching and analysing different types of information.
- Delivering reports in Excel, Word, PowerPoint to their Line Managers.
- Translating and drafting of texts/emails/documents in English and Spanish.
- Market research.
- Comparing different suppliers looking for the best option based on the Value for Money premise.
- Providing logistics support in events, participating in commercial and cultural events in the promotion and marketing of Mexican products and the United Kingdom, development and follow up with key contacts.
- Back up Receptionist: Covering reception, managing incoming calls and visits.
- Back up Receptionist: Managing agenda of conference and meeting rooms, organizing logistics of events along with the handyman and other areas.
- Support to other sections from CST, such as IT, Logistics, Estates, Finance and HR.
- Attending events organized by other sections.
- Other duties/tasks set by the Line Manager, CSM or HCS.
Essential on arrival: Willing to learn in a customer related environment
Desirable: Delivering results without the need for inspection
On the job training, with ad-hoc opportunities to learn about the work of other Embassy Sections through ‘Lunch & Learn’ sessions and day-to-day interaction.
Terms and Conditions:
The British Embassy in Mexico City offers an attractive working environment and a monthly remuneration package for this role, plus benefits above and beyond Law minimum requirements.
This opportunity is closed to applications.