View Vacancy - JKT - Programme Officer, AO

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
Foreign, Commonwealth and Development Office (Programme Roles)

Main Purpose of Job:

The Low Carbon Energy and Infrastructure Team at the British Embassy Jakarta, Indonesia, manages several Overseas Development Assistance (ODA) programmes such as:

  • Mentari: A UK-Indonesia Low Carbon Energy Partnership Programme, which aims to accelerate the development of Indonesia’s low carbon energy sector and improve energy access to deliver poverty reduction, economic development and gender equality to best support poor communities.
  • UKPACT, with projects in Energy Efficiency, Carbon Pricing, and the Cities and Transport Sector which aim to provide policy advice and recommendations, support pilot projects, improve coordination and capacity building.
  • The team is also currently designing a new Future Cities Bilateral Programme as a follow up to the closed Global Future Cities (Prosperity Fund). Besides, the team also frequently manage some non-ODA funding to do various complementary projects. In addition, the team is also home for IJETP (Indonesia Just Energy Transition Programme) and FIRE (Friends of Indonesia Renewable Energy).
  • A new Future Cities Bilateral Programme, currently being designed, that will partner with the Government of Indonesia to support low-carbon transport and infrastructure development.

The team also frequently manage some non-ODA funding to do various complementary projects and is the Embassy lead for work on IJETP (Indonesia Just Energy Transition Programme) and FIRE (Friends of Indonesia Renewable Energy).

The job holder will be part of the Low Carbon Energy and Infrastructure team (LCEI) in the Low Carbon Development Group and will be responsible for:

  • Supporting LCEI in the administration, programme and financial management, predominantly for the multi-year Mentari programme but also to other programmes in LCEI
  • Administrative and event management support across LCEI.
  • Provide ad hoc finance and programmes and event management support to wider team.
  • Providing secretarial support to the head of LCEI and administrative management to the wider team
  • The officer will also be expected to occasionally work across the Low Carbon Development Group, providing surge support where needed or contributing to cross-groups objectives.

What will the Jobholder be Expected to Achieve:

Mentari Programme Support

  • Financial management of the programme and projects – tracking payment milestones and ensuring timely receipt of invoices; maintaining accurate financial records, including data entry; ensuring transparency requirements are met. This includes liaising with delivery partner to ensure timely invoice submission.
  • Administrative and logistical support to Mentari strand leads to further the programme’s objectives.

General Programme Team Support

  • Keeping comprehensive records and management of team budget, reporting to the head of team.
  • Supporting the team with the meetings (note taking, room booking and hybrid meeting equipment).
  • Providing support to events management across programmes in the team.
  • Supporting the team with finance administration, such as raising requisitions, Contract Purchase Agreement completion and processing invoices.
  • Conducting ad-hoc research on various issues, especially renewable energy and climate change.
  • Organising activities, visits and meetings related to programme project delivery and monitoring; participating in events as required, representing the Embassy externally.
  • Managing the team’s database and document inventory.

Secretarial Support and Team Management

  • Become a point of contact for meeting appointments with the team leader
  • Regularly review team leader’s calendar and flag for clashes of meetings
  • Organise regular team away day/gatherings
  • Ensuring the team meet HR, finance and other administrative deadlines.

Resources Managed (staff and expenditure): 

  • Staff: None
  • Resources: Team budget (amount to be determined annually, currently approx. £6k/annually)
  • A University degree in a relevant subject, such as Business Administration, Project Management, or any Social Science field.
  • At least one year of work, with experience of programme and financial management, preferably in an international or development context (part-time included)
  • A flexible and creative problem-solver, able to come up with innovative solutions to complex challenges.
  • Excellent administration, organisational and IT skills.
  • Attention to detail and ability to work confidently with financial data.
  • Excellent communication and influencing skills
  • Fluent in written and spoken English and Indonesian.
  • Flexibility and resilience under pressure, with a proven track record of delivering results to a high standard under tight time scales.  
  • Good interpersonal skills. Ability to work with people of different levels and backgrounds.
  • Proficient in MS Office applications (Words, Excel, PowerPoint, Teams and Outlook etc.)
  • Willingness to travel

Language Requirements:

  • Level of language required: Fluent written and spoken Indonesian and English, equivalent to IELTS language assessment score of 6.5 or above.
Managing a Quality Service, Delivering at Pace, Working Together
12 February 2023
Administrative Officer (AO)
Full-time, Permanent
39.5
Asia Pacific
Indonesia
Jakarta
British Embassy
1
IDR
IDR 8,421,732
10 April 2023

The British Embassy/Consulate offers a competitive remuneration package including:

  • Annual leave entitlement of 25 days per year
  • Medical benefit (medical insurance)
  • Access to extensive learning and development opportunities

This is a full time, permanent role with 3-month probation period.

Working patterns: 39.5 working hours a week from 7:30 am to 4:00 pm Monday to Thursday and 7:30 am to 1:00 pm on Fridays. Staff are required to work from the office at least three days a week. Requests for flexible working will be considered.

Employment offers and start date are subject to successful clearance of pre-employment checks. In relation to this, the successful candidate will need to arrange for his/her own Police Certificate.

The British Embassy Jakarta encourages all staff to develop their capabilities, through both formal training (courses) and informal opportunities (job-shadowing, coaching, on-the-job training etc). The majority of our formal learning and development opportunities are drawn from FCO resources. All staff are encouraged to share their skills and experience with colleagues, through informal training or coaching/mentoring.

The jobholder will be required to travel within Indonesia and occasionally overseas. Jobholder should have appropriate legal permit to work in Indonesia (for non-Indonesian citizen).

No accommodation or relocation expenses are payable in connection with this position. Employment offers are subject to successful clearance of pre-employment checks. In relation to this, the successful candidate will need to arrange for his/her own Police Certificate.

Learning & Development Opportunities (and any specific training courses to be completed):

The Embassy has an active Learning & Development Committee which works hard to provide a comprehensive L&D offer. There are a wide range of options available for personal development including training courses, coaching and mentoring, job-shadowing, presentations and learning sets. Staff have access to a wide variety of online resources through the Diplomatic Academy and Civil Service Learning. Staff are strongly encouraged to take advantage of all the available opportunities. 

The jobholder may be required to take some specific training courses related to their role. All new staff undertake a workplace induction and there are a number of mandatory e-learning courses covering areas such as diversity, health and safety, and information management. 

The jobholder will gain:

  • Experience of working in a diplomatic mission.
  • Understanding of how UK international development assistance is managed and implemented.

Please note that the deadline for applications is 23:55 on the day mentioned in the above field “Application deadline”.

Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.

We advise you to allow enough time to complete and submit your full application since only applications completed and submitted before the deadline will be considered.

Note: All applicants are required to mandatorily fill the online application form completely including the employment and educational details, experience, professional skills and behaviour-based questions. We will be thoroughly reviewing the applications and incomplete form in any respect may not be considered while shortlisting for the next stage.
 
Only shortlisted candidates for interview will be contacted. Interviewees will be assessed on the core behaviours/qualifications listed above. Unsuccessful candidates will be notified via the system in due time. Appointable candidates who were unsuccessful may be placed on a ‘reserve list’. If during the reserve period of 6 months the same or a largely similar role becomes available, that role may be offered to the second or subsequent candidate.

For inclusivity and diversity, please remove the following personal information when uploading your CV: name, address, email address, age, date of birth, gender, and nationality.

The start date mentioned in the job advert is a tentative start date and the successful candidate will be required to undergo security vetting procedures. Any offer of employment will be subject to the candidate achieving suitable clearances.

Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

This opportunity is closed to applications.