View Vacancy - Political Support Officer (01/20 NR)
Main purpose of job:
Providing support to the Political team to ensure smooth day to day running of the office. Managing Political teams related resources and information to ensure delivery.
Roles and responsibilities:
§ Political Team diary coordination
§ Arranging meetings, appointments and social events
§ Issuing invitations for official functions and keeping a record of guest lists
§ Photocopying, faxing, despatching correspondence
§ Distributing and collecting internal papers
§ Booking official travel and transport
§ Organising programmes for duty tours
§ Covering for PA/HC during periods of absence
§ Support to Visits Officer including ad-hoc airport meet and greets and cover when Visits Officer is on leave
§ Maintenance of Political Section’s contacts database
§ Ensure compliant record keeping and information management by team
- Minimum 3 years Previous work experience as a Personal Assistant or Administrator;
- An Undergraduate in Business Studies or similar;
- A basic understanding of Kenya’s political landscape.
- Ability to plan ahead and prioritise effectively
- Organised and able to file methodically
- Ability to multi-task and meet tight deadlines
- Ability to work independently and use initiative to chase up progress on tasks
- Produces clear, accurate work paying attention to detail
- Makes effective use of office IT systems and software relevant to the job. Understands how to use spreadsheets, databases and PowerPoint
- Experience of financial and budget procedures and able to accurately manage budgets
- Can support colleagues when under pressure and able to contribute to cross-team working
- Can convey information accurately and concisely.
Learning and development opportunities:
To be agreed with the successful candidate, taking into account previous experience and business need.
Working patterns:
Full-time hours required. However, flexible working arrangements welcome and can be discussed during the recruitment process.
Leave:
Members of staff are entitled to paid annual leave, which is earned, from the day they commence employment. Entitlements are as follows:
Grades A2 (L) 25 days
In addition to annual leave, the BHC normally observes no fewer than 9 and no more than 14 Kenyan and British public and religious holidays in a year. These vary from year to year and are at the discretion of the High Commissioner. A list of holidays is published each year.
- Please complete the application form in full as the information provided is used during screening.
- Please check your application carefully before you submit, as no changes can be made once submitted.
- The British High Commission will never request any payment or fees to apply for a position.
- Employees recruited locally by the British High Commission in Nairobi are subject to Terms and Conditions of Service according to local employment law in Kenya.
- It is essential that the applicants already have the right to live and work in Kenya without the need to apply for a work permit
- Employees who are not eligible to pay local income tax: e.g. certain third-country nationals and spouses/partners of UK diplomats will have their salaries abated by an equivalent amount.
- Information about the Foreign and Commonwealth Office Competency Framework can be found on this link: https://www.gov.uk/government/publications/civil-service-competency-framework Please note: Job grade AA=A1, AO=A2, EO=B3, HEO=C4, SEO=C5
- Reference checking and security clearances will be conducted on successful candidates.
- Please log into your profile on the application system on a regular basis to review the status of your application.
This opportunity is closed to applications.
