View Vacancy - Commercial Coordinator - United Kingdom Defence Procurement Office
Main purpose of job:
As part of the Direct Commercial Sales (DCS) section of the United Kingdom Defence Procurement Office (UKDPO), the job is to provide commercial administrative support and procurement advice to primarily support the deployed North American footprint and where applicable our UK MoD customers.
Responsibilities:
- Provide basic commercial advice and guidance, including sound administrative support across the fields of DCS (Direct Commercial Sales), to assist primarily our North American (NA) footprint and also potentially our UK MoD customers such as DE&S Project Teams and DSTL.
- Provide administrative support to the Commercial team and the existing commercial portfolio, including maintenance of the Oracle based commercial and financial systems (O11i), invoicing processing, monitoring and prompt payments, provision of ad-hoc management information, resolution of day-day issues, contract filing, recording and updating, regular internal and external communication, electronic record keeping and filing, archiving, and wider planning and administrative activities.
- Key support to assist the Commercial Officer and wider team to help deliver commercial programmes, outputs including preparation of formal contract amendments and correspondence.
- To negotiate, place and manage low-value (~ $50k) NA Contractual requirements within personal delegation, including assisting and approving business cases, preparation of Tender/Contract documentation, liaison with suppliers and stakeholders, and where applicable support to our DCS Contracts for UK MoD equipment.
- Attendance, participation and contribution at internal and external contract and programme reviews to ensure effective contract management and delivery.
- 3-5 years administrative experience, if possible in a commercial/procurement environment.
- Admin skills, and proficiency including the Microsoft office suite, and Oracle payment systems.
- Strong written, oral and interpersonal communication skills.
- Strong organisational and prioritising skills.
Under US State Department requirements, the Embassy may only employ, as non-diplomatic staff, persons who are US citizens, US Green Card holders or A or NATO visa holders with EAD cards*. If you hold a visa other than an A or NATO visa you are not currently eligible to work at the Embassy. Please refer to our website for information on exceptions to this policy at www.gov.uk/government/world/usa. All candidates will be subject to background checks and security clearance.
- Applicant to be Degree educated, preferable in a business or administrative subject.
- Previous knowledge and experience of working for or within a foreign government.
Staff recruited locally by the British Embassy are subject to terms and conditions of service according to local American employment law.
The British Embassy Network offers a competitive salary and a strong benefits package. This package includes medical, dental, vision, life, long term and short term disability insurance, a 401(k) retirement savings plan, generous vacation and leave time, and an enriching training package.
Resume and cover letter should be submitted by 16 April 2017. Internal candidates must inform their supervisor if they intend on applying.
Only successful candidates will be contacted. Please no phone calls. Due to the high volume of resumes we receive, we cannot guarantee consideration of your application if the submission instructions are not properly followed.
The British Embassy is committed to a policy of equal opportunities and to creating a diverse working environment, free from discrimination, where everyone is included and treated fairly, based on merit alone. We are an equal opportunity employer, making all employment decisions without regard to race, gender, religion, national origin, citizenship, disability, age, sexual orientation, political affiliation or any other criterion protected by law.
This opportunity is closed to applications.
