View Vacancy - Permanent Entry Clearance Assistant, UKVI (POL18.008) - INTERNAL VACANCY ONLY

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
Other British Government Departments (Partners across Government, including UK Visas)
UKVI (UK Visas and Immigration)

The British Embassy in Poland is part of a world-wide network, representing British political, economic and consular interests overseas and is now looking to recruit a permanent full-time Entry Clearance Assistant to join the UK Visas & Immigration (UKVI) team at the British Embassy in Warsaw. The successful candidate would join an existing team of Entry Clearance Assistants and full training will be given for the role.

UKVI Warsaw is a visa issuing post for UK visa applications from twenty countries including Poland. The office is made up of Polish and British staff, all working together to achieve the objectives of the regional UKVI Business plan. Further information on our work can be found at

Main responsabilities will include:

  • Receiving and importing data from visa application forms on to the visa section’s IT database;
  • Despatching documents to Posts;
  • Filing documents;
  • Assisting in other duties as when required.
  • Fluent written and spoken English (both oral and written);
  • Experience in data entry;
  • The highest possible level of integrity, honesty and reliability;
  • The ability to work in a team, with a positive, energetic and friendly approach;
  • The ability to work unsupervised and to prioritise workloads where required;
  • An excellent working knowledge of Microsoft Office (Word, Outlook and Excel) and Internet.


Required key FCO Competences

  • Delivering at Pace: effectiveness in this area means focusing on delivering performance with pace and taking responsibility for outcomes. It‟s about working to agreed goals and activities and dealing with challenges in a responsive and constructive way;
  • Collaborating and Partnering: people skilled in this area create and maintain positive, professional and trusting working relationships with a wide range of people within and outside the organization to help get business done;
  • Managing a Quality Service: effectiveness in this area is about being organised to deliver service objectives and striving to improve the quality of service, taking account of diverse customer needs and requirements. People who are effective plan, organise and manage their time and activities to deliver a high quality and efficient service;
  • Making Effective Decisions: effectiveness in this area is about being objective; using sound judgement, evidence and knowledge to provide accurate, expert and professional advice. It’s being careful and thoughtful about the use and protection of government and public information to ensure it is handled securely and with care;
  • Seeing the Big Picture: seeing the big picture is about having an in-depth understanding and knowledge of how your role fits with and supports organisational objectives and the wider public needs and the national interest;
  • Changing and Improving: people who are effective in this area are responsive, innovative and seek out opportunities to create effective change. For all staff, it‟s about being open to change, suggesting ideas for improvements to the way things are done, and working in "smarter‟, more focused ways.


Potential applicants should refer to the Civil Service Competency Framework 2012 – 2017 for a description of the effective behaviours for each of the competencies required above.

Applicants are strongly encouraged to read the framework and ensure that they are aware of the behavioural indicators for each competency prior to completing their application.

Kindly note that in the event of a high volume of applications the sift will be conducted on the lead competency "Delivering at Pace”.

  • Knowledge of Kosovan, Albanian, or Macedonian languages;
  • Immigration experience.
Changing and Improving, Collaborating and Partnering, Managing a Quality Service, Delivering at Pace
16 January 2018
A1 (L)
Full-time, Permanent
Europe, Eastern Europe & Central Asia
British Embassy
4,722 gross
31 January 2018

This is a permanent full-time position (37.5 net per week).

The monthly gross salary for this position is PLN 4,722.

Please note that staff members are responsible for paying any income tax required by the local law. Please be aware that the British Embassy in Warsaw will not be able to cover any costs connected with relocation.

The successful candidate will be subject to the Polish references check and satisfactory completion of a probationary period of three months.

Candidates must have pre-existing right to live and work in Poland for the duration of the job offer in order to apply. The British Embassy does not sponsor work permits.

Staff recruited locally by the British Embassy in Warsaw are subject to Terms and Conditions of Service according to Polish employment law.

Please note that the deadline for applications is 23:55 on the day mentioned in the above field “Application deadline”.

We advise you to allow enough time to complete and submit your full application, since only applications completed and submitted before the deadline will be considered.

Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.

Please be aware that you will only be able to apply to vacancies for Local Staff roles with the British Government through this official site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official site. If you complete and send an application through any other site, we will not receive it.

This opportunity is closed to applications.