View Vacancy - JKT - Procurement and Estate Manager, B3(L)

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
Foreign, Commonwealth and Development Office (Operations and Corporate Services)
Estates

Main purpose of job:

Network lead on Estate Management/Facility Management (FM) matters and Procurement/Supplier Management to ensure a safe and compliant estate and procurement for Indonesia Network.  Responsible for Health Safety Wellbeing (HSW), Procurement & Contract policy and their operational implementation.  The jobholder will be the main officer (end-to-end, including to supervise works) between the Embassy, FM provider, suppliers/contractors and customers, as well as for Contract Management for Indonesia operation.

Roles and responsibilities / what will the jobholder be expected to achieve?:

Procurement & Contract Management

  • Ensure all Indonesia Network procurement is effectively managed and compliant with global procurement processes and policy, working with the Procurement Hub as necessary;
  • Becoming the Network local point of contact for all Embassy’s Procurement & Contract matters;
  • Conduct benchmarking of suppliers quotations to ensure value for money is being obtained;
  • Act as Indonesia Network procurement and contract management expert and provide guidance and training to staff on procurement and contract management processes;
  • Identify areas of non-compliance and make recommendations to senior management;
  • Develop improvement plans and monitor progress; and
  • Any other duties as required.

Facility Management Oversight and Governance

  • Act as the local point of contact for all Estates matters across Indonesia Network (5 different geographical locations) and manage project works at a local level, escalating to the higher up as required;
  • Liaise with FM provider, monitor their performance across the Network and address issues on behalf of the Embassy;
  • Play active role in the Embassy Estate Management Committee responding to Estates related queries and concerns where appropriate and lead on the arrivals/departure process;
  • Identify Network estates improvements/modernisations (residential and office) and prepare the business cases for funding approval to London as appropriate;
  • Collaborate with relevant Embassy Team and FM provider (as needed) to develop and implement a communications strategy for Indonesia Network that addresses communications to individual officers as well wider network and project communications;
  • Manage maintenance budget (for works not covered and covered under the FM contract);
  • Manage relevant parties for maintenance purposes;
  • Manage properties portfolio and its data integrity;
  • Respond to any audit and assessment requests;
  • Liaison with the Residence on estates projects and procurement;
  • Update local leadership team on estates matters; and
  • Any other duties as required.

Health, Safety, Wellbeing (HSW)

  • Lead on HSW activities for the Network.  Engage with the policy owners and with FM provider and suppliers/contractors to ensure standards are being met.
  • Lead on sustainability plans at post to meet global targets;
  • Act as Main HSW Coordinator and Fire Safety Manager for Indonesia.  Ensure all SRO responsibilities are discharged in accordance with HSW assurance statements; and
  • Any other duties as required.

Team Support

  • Assist other members of the Corporate Services team as required;
  • Participate in Post Crisis activities; and
  • Any other duties as required.

Resources managed (staff and expenditure):

Maintenance budget


This position is for 12 months initially.

  • A minimum of 3 years of supervisory experiences in Facility Management, Asset Maintenance or Asset Management;
  • Client facing management experience; and
  • Graduated from recognised university.
  • Have been worked or currently working for international organisation for at least 3 years;
  • At least 2 years experiences in Procurement & Contract Management space;
  • Possessed H&S experience (and to provide certifications).
1 December 2020
Executive Officer (EO)
Fixed Term, Full-time
39.5
12 months
Asia Pacific
Indonesia
Jakarta
British Embassy
1
IDR
14,287,617
1 February 2021

The British Embassy/Consulate offers a competitive remuneration package including:

  • Annual leave entitlement of 25 days per year
  • Medical benefit (medical insurance)
  • Access to extensive learning and development opportunities

No accommodation or relocation expenses are payable in connection with this position. 

Employment offers are subject to successful clearance of pre-employment checks. In relation to this, the successful candidate will need to arrange for his/her own Police Certificate.

The Embassy has an active L&D Committee which works hard to provide a comprehensive L&D offer. There are a wide range of options available for personal development including training courses, coaching and mentoring, job-shadowing, presentations and learning sets. Staff have access to a wide variety of online resources through the Diplomatic Academy and Civil Service Learning. Staff are strongly encouraged to take advantage of all the available opportunities. The job-holder will be required to take some specific training courses related to their role. All new staff undertake a workplace induction and there are a number of mandatory e-learning courses covering areas such as diversity, health and safety, and information management.

Please note that the deadline for applications is 23:55 on the day mentioned in the above field “Application deadline”.

We advise you to allow enough time to complete and submit your full application, since only applications completed and submitted before the deadline will be considered.

Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.

Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

This opportunity is closed to applications.