View Vacancy - Corporate Services Assistant (SWE22.275)

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
Foreign, Commonwealth and Development Office (Operations and Corporate Services)
Corporate Services Support

The British Embassy in Sweden is part of a worldwide network, representing British political, economic and consular interests overseas. We are now looking for a Corporate Services Assistant. To provide a high standard of administration and logistics support to the Embassy. Core duties include administrative assistance for the Corporate Services Team and driving.

Roles and responsibilities: 

Administrative Duties   

•        Finance Support: routine scanning and uploading invoices to Sharepoint, providing effective support for invoice processing

•        Procurement : monitoring incoming requests and creation of requisitions as part of the purchase-to-pay process;

•        Monitoring Corporate Services Inbox

•        Budget monitoring of IT & Security spend;

•        Arrange language training and progress assessments for incoming UK based staff; liaising with local providers as necessary.

•        Undertake any ad-hoc duties to help meet the Embassy objectives

Logistics Support 

•        Monitor minor office machinery and service support;

•        Official mail: collection/delivery.

•        Support on-boarding and exit procedures for staff; IT, Email, Access;

•        Maintain official bicycle fleet.

•        Undertake driving responsibilities issued by relevant Embassy staff, including delivery and collection of passengers, any ad-hoc driving requirements.

•        Care of assigned vehicle

  • Intermediate communication skills both oral and written in English;
  • Command of Swedish and readiness to improve Swedish skills;
  • Valid driver’s licence;
  • Good communication skills; English & Swedish
  • Ability to work under pressure;
  • Well organised;
  •  A polite, friendly and tactful manner when handling complaints, enquiries or solving problems;
  • Good IT skillset, proficient user of Microsoft Office including Teams.
  • Minimum 2 years driving experience
  • Broader knowledge of travel routes, road conditions throughout Stockholm
Making Effective Decisions, Managing a Quality Service, Delivering at Pace, Working Together
6 July 2022
Administrative Assistant (AA)
Temporary
40 includes 1 hour for lunch
Europe, Eastern Europe & Central Asia
Sweden
Stockholm
British Embassy
1
SEK
1 August 2022

This is a full-time contract to cover for a leave.

All applicants should have the right to live and work in Sweden. The British Embassy does not sponsor for work permits.

According to the Swedish Ministry for Foreign Affairs, locally employed staff should either be Swedish citizens, EU citizens or permanent residents of any nationality registered in the population register when beginning their employment. Registration in the Swedish population register is not possible once employment has begun. For more information, please consult:

https://www.government.se/government-of-sweden/ministry-for-foreign-affairs/diplomatic-portal/diplomatic-guide/8.-employment/8.1-locally-employed-staff/

The successful candidate will be subject to confirmation of a background check and security clearance.

Please note that it is your responsibility to ensure you meet the legal requirements to live and work in this country.

Please note that the deadline for applications is 23:55 on the day mentioned in the above field “Application deadline”.

We advise you to allow enough time to complete and submit your full application, since only applications completed and submitted before the deadline will be considered.

Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.

Please be advised that the British Embassy will not be able to meet the travel costs incurred when travelling to the interview, nor the costs connected with relocation if offered a position.


“The British Embassy doesn´t sponsor work permits applications. 

According to the Swedish Ministry for Foreign Affairs, locally employed staff should either be Swedish citizens, EU citizens or permanent residents of any nationality registered in the population register when beginning their employment. Registration in the population register is not possible once employment has begun. For more information, please consult: 

https://www.government.se/government-of-sweden/ministry-for-foreign-affairs/diplomatic-portal/diplomatic-guide/8.-employment/8.1-locally-employed-staff/  

The successful candidate will be subject to confirmation of a background check and security clearance” 

Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

This opportunity is closed to applications.