View Vacancy - Property/Asset Compliance Officer A2 (29/19 LOS) - AU

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
Foreign, Commonwealth and Development Office (Operations and Corporate Services)
Estates

Main purpose of job:

To assist the Estates team in coordinating, supporting in the aspect of Property Compliance implementation and record management of Estates residential and office assets. Ensuring that all assets are tagged and logs/records are up-dated on a regular base. Ensuring that the BDHC Lagos Estates keep all records on Post Compliance update on a daily bases, working closely with the Health and Safety Officer and Estates Manager to ensure that Post Property Compliance is adhered to in accordance with the Nigeria Network Estates policy. Assist in keeping accurate record of all movement of Residential assets within the Estates.


Roles and responsibilities:

To assist the Estates team in coordinating, supporting in the aspect of Property Compliance implementation and record management of Estates residential and office assets. Ensuring that all assets are tagged and logs/records are up-dated on a regular base. Ensuring that the BDHC Lagos Estates keep all records on Post Compliance update on a daily bases, working closely with the Health and Safety Officer and Estates Manager to ensure that Post Property Compliance is adhered to in accordance with the Nigeria Network Estates policy. Assist in keeping accurate record of all movement of Residential assets within the Estates


Estates Management:

  • Update of all BDHC Lagos Estates Assets on a weekly bases or as frequently as needed (Conducting a full physical Inspecting of a flat/house per week)
  • Tag all BDHC Lagos Assets and submit report to the Estates Manager on a Quarterly bases stating the condition of the assets
  • Advice the Estates team/Manager on the status of Asset inventory and Movement
  • Ensure that all PCA documents are in file and reviewed on a weekly bases in other to ensure full compliance of Post Compliance Audit

Health & Safety

  • Conduct weekly Visual inspection and checks of the following in all BDHC Lagos Vacant properties:
  • Weekly Flushing of Infrequently used outlet/Dead legs
  • Weekly Visual Inspection of Lifts Equipements within the BDHC Lagos Estates
  • Check of Asset Register of All Working Equipment, Machinery Including ladders, drill machines etc.

    Financial and Budget Management

    • Manage the Official GPC card to procure goods and services for Estates, and maintain records and supporting documents for audit purposes

     Asset management

    • Ensure/Assist the Estates team in enforcing the culture of proper record keeping for movement of assets around the Estates
    • Responsible for supporting in the Implementation Assets Management Plan for BDHC Lagos as developed by the Estates Manager and Head of Corporate Services
    • Implement an Estates and Assets Management Plan for Lagos that highlights key priorities for maintenance, refurbishment and development and remove them from the asset list as soon as they are moved or disposed
    • Ensure the BDHC Estates inventories for office & residential equipment are kept up to date at all times on the FCO Property Database – Pyramid and other FCO Data base software
    • Weekly inventory, Update and fileing of all PCA folders except (Fire, Fuel Installation and Maintenance)

    • Minimum of a University Degree in Estates Management or related field

    • At least 3 years work experience and knowledge of Estates Management,  Facilities Management, with particular emphasises on experience in Data Entry, Folder Management, Asset Management and working a team across cultures

    • Proficient in the use of English Language (Writing, speaking, listening and reading)
    • Computer Literate – Good in use of Word, outlook, Excel Packages, Inventory software e.g. Pyramid etc.
    • Valid Nigerian Driver’s Licence
    • Minimum Health and Safety certificates of IOSH Working or Managing Safely or NEBOSH Certificate
    • Good understanding of FCO Estates Policies & Guidelines
    • Good Communication Skills
    • Good Analytical skills
    • Excellent data entry skills
    • Knowledge and familiarity with UK building, and Health and Safety standards, and UK furnishings and fittings of Estates to FCO standards and expectations
    20 August 2019
    Administrative Officer (AO)
    Permanent
    Africa
    Nigeria
    Lagos
    British Deputy High Commission
    NGN 387,452.00
    1 October 2019

    Learning and development opportunities (and any specific training courses to be completed):

    • PRISM
    • Pyramid System Management (Estates and Security Departments (ESD) Asset Management Program)
    • Familiarisation of the Health and Safety Guidance

    Working patterns:

    Job will occasionally require working overtime


          

    The British Government is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.

    Employees recruited locally by the British High Commission are subject to the Terms and Conditions of Service according to local employment law in Nigeria.

    All applicants must be legally able to work in the country of application with the correct visa/status or work permit. 

    Employees who are not eligible to pay local income tax: e.g. certain third-country nationals and spouses/partners of UK diplomats will have their salaries abated by an equivalent amount.

    Reference and security clearances checks will be conducted. 

    Any questions you may have about this position will be answered during the interview, should you be invited.

    Information about the Foreign and Commonwealth Office Competency Framework can be found on this link: https://www.gov.uk/government/publications/civil-service-competency-framework

    Successful candidates not resident in Country will be personally liable for costs and arrangements to relocate, including accommodation and work permits. 

    Complete the application form in full as the information provided will be used for screening purposes.

    Check your application and attachments before you submit your application, as you will not be able to make any changes once submitted.

    The British High Commission will never ask you to pay a fee or money to apply for a position.

    Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

    This opportunity is closed to applications.