View Vacancy - Office Manager (01/19 PH)

To manage the day to day operations of Port Harcourt office

Roles and responsibilities:

• Managing the smooth day to day operations of the Port Harcourt office
• Achieve financial objectives by preparing annual budgets, scheduling expenditures, analysing variances, and initiating corrective actions.
• Maintaining daily financial records and monthly Network post Accounting Spreadsheet (NPAs).
• Maintaining health and safety policies and managing the policy enforcement.
• Facility Management
• Ensure that property is up to FCO standards by keeping an Up-to-date PCA file 
• Adherence and enforcement of procurement policies and procedures. Evaluating suppliers, products, and services, and ensuring that approved purchases are cost-efficient and of high quality.
• Relationship Management of vendors, service providers and landlord, ensuring prompt payment systems.
• Providing logistic support for visiting officers (booking of accommodation and transportation)
• Maintaining an accurate and up to date transport booking calendar
• Meeting, training and event planning.
• Maintaining a safe and secure environment for customers and employees. Post Security Officers duties (PSO)
• Receiving, preparing and dispatching of Diplomatic bags
• Maintains office staff job results by coaching, planning, monitoring, and appraising job results.
• Line management responsibility.
• Supervising and Monitoring the work of administrative staff
• Contribute to team effort by accomplishing ad hoc tasks as needed

Resources managed (staff and expenditure):

• Office Monthly Budget
• Drivers X 2
• Technical Works Group (TWG) X 1
• Cleaner / Receptionist / Store Keeper X 1

• University Degree
• Over 3 Years working experience as an office manager
• Proficient in the use of Microsoft Office
• Experience in budget and facilities management
• Excellent Communication skills