View Vacancy - Technical Work Group Administrative Assistant (11/21 LOS)

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
Foreign, Commonwealth and Development Office (Operations and Corporate Services)
Corporate Services Support

Main purpose of job:

To manage the routine  and mundane administrative task and to ensuring the functionality and coordination of the departments activities, working closely with the helpdesk to receiving request from customers and feeding back required information.

Roles and responsibilities:

  • Assist Technical Works Supervisor and Estates Foreman to ensure effective service delivery by the Estates Team.
  • Assist in Day to day control of Maintenance/Servicing/Project works.
  • Assist with liaising with technicians, contractors and others
  • Assist in providing comprehensive supervision of all works designated to post.
  • Assist in Planning and scheduling own and team's work to meet required time lines and outputs through prioritising activities against a daily programme and liaison with appropriate staff.
  • Assist Technical Works Supervisor and  Estates Foreman to ensure effective service delivery by the Estates Team.
  • Assist in Carryout activity recording such as Leaves, absent from work, sick etc.
  • Assist in Carrying out effective filing of all Pre-planned, Routine etc.  Documentation in the appropriate manner.
  • Ensuring all documentations are properly filled and kept in order
  • Carryout documentation of the day to day work request that comes in/Closed
  • Responding to day to day emails that comes in
  • Assist in attending to the requisition / liaising with procurement and the stores to get materials.
  • Calculations of overtime for the technical team
  • Contributes to the general development and improvement of service.
  • Carries out statutory duties related to the post and to ensure compliance with regulations.
  • Stand as leave Cover for the estate helpdesk.
  • Carryout other administrative works as required in the office.
  • Significant and relevant experience in working in an office environment
  • Good working knowledge of IT. (Proficiency in Micro soft office)
  • Good inter personal Skills
  • Good ability to multi task
  • Ability to work accurately under pressure
  • Minimum of 3 years working in similar environment
  • Administrative experience, Strong time management skills,
  • Knowledge of general administration procedures.
  • Excellent Written and verbal communication skills, Strong attention to detail.
  • Ability to deal with all members of an organisation, Professional and friendly demeanour.
13 July 2021
Administrative Assistant (AA)
Fixed Term
6 months
Africa
Nigeria
Lagos
British Deputy High Commission
N 317,764.81
1 August 2021
  • Please check your application carefully before you submit, as no changes can be made once submitted.
  • Employees recruited locally by the British Deputy High Commission in Lagos are subject to Terms and Conditions of Service according to local employment law in Nigeria.
  • All candidates must be legally able to work and reside in the country of the vacancy with the correct visa/work permit status or demonstrate eligibility to obtain the relevant permit.
  • The responsibility lies on the successful candidate to;
  1. Obtain the relevant permit
  2. Pay fees for the permit
  3. Make arrangements to relocate
  4. Meet the costs to relocation
  • The British Deputy High Commission does not sponsor visas/work permits except where it may be local practice to do so.
  • Employees who are not liable to pay local income tax on their Mission salary may have their salaries reduced by the equivalent local income tax amount.    
  • Information about the Foreign and Commonwealth Office Competency Framework can be found on this link:https://www.gov.uk/government/publications/civil-service-competency-framework Please note: AA=A1, AO=A2, EO=B3, HEO=C4, SEO=C5
  • Reference checking and security clearances will be conducted on successful candidates.
  • The British Deputy High Commission will never request any payment or fees to apply for a position
Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

This opportunity is closed to applications.