View Vacancy - Procurement Officer AO (37/22 LOS) - FC

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
Foreign, Commonwealth and Development Office (Operations and Corporate Services)

Main purpose of job:

The jobholder will support the Corporate Services team in Finance and Procurement processes as well as ensuring that post is in line with audit requirements and compliant with One HMG  guidance and policies.

Roles and responsibilities:

Key responsibilities will be


  • To ensure procurement is undertaken in line with FCO policies and principles. To support the Head of Procurement and Head of Corporate Services at post and across the network, to achieve financial compliance and integrity.
  • Provide a commercial lead on platform procurement needs under £25k closely following VMF principles.
  • Working with the Regional Procurement Hub for Post to comply with the FCO Procurement policies and guidelines.
  • Reviewing all the supporting documents of a Supplier Maintenance Form and submit to Head of Corporate Services for approval.
  • Working with the Regional Procurement Hub and Embassy sections on opportunities for framework agreement and cost savings initiative.
  •  Conduct regular market research in order to maximise VFM procurement opportunities and routes to market. 
  • Manage active supplier list and ensure it is fit for purpose across procurement categories.
  • Maintain agreed supplier list in conjunction with the Procurement Hub
  • Maintain records of suppliers and documentation
  • Perform Supplier yearly market testing 
  • Lead procurement of capital expenditure at the BDHC, which includes generators, vehicles and other assets.
  • Monthly housekeeping of open Purchase Order’s (PO’s), Goods Received Not Invoiced (GRNI) report, ensuring that PO’s are closed in a timely manner, investigate any ‘red’ scores on the post report.
  • Work closely with the accounts team to ensure invoices are received and uploaded for timely payment.
  • Other procurement task as directed by line management.

Contract management

  • Manage the contract tender process of various procurements of goods, services or work projects. This will include; sourcing of suppliers, creation of input and agreement of specification, preparation of tender documentation, liaison and coordination with suppliers to clarify requirements, coordination and evaluation of bids, seek appropriate approval, direct negotiation, agreement of contracts their management and closure for the BDHC, Lagos.
  • Manage documentation off all purchases and tenders above £25k through the Procurement hub. 
  • Ensure all contracts are delivered and managed in line with FCO legal requirements and procedures.
  • Working with the different teams at Post to monitor supplier performance based on agreed KPIs.

Budget Management and Forecast amendments

  • Support planning and forecasting of seasonal procurement needs across departments.
  • Arrange budget meetings in consultation with the Head of Corporate Services, attend meetings and take minutes, distribute to budget holders.


  • Lead on asset disposal in addition to any other capital assets as advised by DHCS in line with policy.
  • Responsible for maintaining the Fixed Asset Register for BDHC, Lagos.
  • Act as cover in charge of the stationary store in the absence of the CS assistant.

Resources managed:

N350,000 Imprest

  • B.Sc. in Accounting, Business Administration, Finance or related field
  • Previous procurement/contract management experience in a structured organisation
  • Proficiency in Microsoft Office, in particular, Excel
  • Excellent interpersonal and communications skills
  • Proficient written and spoken English.
  • Have a Master’s degree in any related field
  • Be a member of CIPS with road map to completing the course.
Delivering at Pace, Making Effective Decisions, Managing a Quality Service, Working Together
8 November 2022
Administrative Officer (AO)
Fixed Term
12 months
British Deputy High Commission
USD 1,314.06
1 December 2022

Working patterns:

Full-time but should be willing to work flexible hours 

  • Please check your application carefully before you submit, as no changes can be made once submitted.

  • Employees recruited locally by the British High Commission in Abuja are subject to Terms and Conditions of Service according to local employment law in Nigeria.

  • All candidates must be legally able to work and reside in the country of the vacancy with the correct visa/work permit status or demonstrate eligibility to obtain the relevant permit.

  • The responsibility lies on the successful candidate to;

  1. Obtain the relevant permit

  2. Pay fees for the permit

  3. Make arrangements to relocate

  4. Meet the costs to relocation

  • Employees who are not liable to pay local income tax on their Mission salary may have their salaries reduced by the equivalent local income tax amount.  

  • Information about the Civil Service Success Profiles can be found on this link:

  • Please note:  AA=A1, AO=A2, EO=B3, HEO=C4, SEO=C5

  • Reference checking and security clearances will be conducted on successful candidates.

  • The British High Commission will never request any payment or fees to apply for a position

Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official site. If you complete and send an application through any other site, we will not receive it.

This opportunity is closed to applications.