View Vacancy - Travel and Freight Officer (08/18 LOS)
Main purpose of job:
To work in the Freight and Travel Section assisting staff and visitors of the Mission with services relating to official travel plans, baggage and freight clearance, protocol duties and arranging hotel accommodation.
Roles and responsibilities
- Preparation of import and export clearance documentation
- Co-ordinating all flight booking process through various corporate desk and travel agents
- Requisitioning of Long Term Purchase Orders/daily Purchase to Pay process for travels, hotels requests, procurement and Prism housekeeping
- Processing and obtaining Diplomatic re-entry visas and identity cards for UK Based officers
- Registration of diplomatic vehicles with the Ministry of Foreign Affairs, obtain vehicle travel documents and maintenance of an up to date vehicle list for the Mission
- Hotel bookings and Logistics arrangement for all visitors, including partners across government (PAG) officers.
- Liaising with clearing agents over clearance of general goods, including personal effects, motor vehicles, furniture/fittings, medical supplies and perishables and supervising their delivery
- Follow-up on clearance approvals with the relevant government ministries, departments and agencies including the Ministry of Foreign Affairs
- Updating the Post Geographical Expenditure guide, monitor and upload on the intranet
- Line management of 3 x Airport Facilitators
- Any other duties as assigned by the Head of Section
- Line management of 3 x Airport Facilitators in all areas relation to daily airport / administrative duties, staff development, preparation of monthly overtime and vetting of journey sheets
- First degree or equivalent in any of the Social Science disciplines
- Knowledge and previous experience in the shipping and travel industry would be an advantage.
- The successful applicant will be expected to have good oral and written communication skills, a pleasant disposition,
- Computer literate with good Word processing, Outlook and Excel skills,
- Strong client engagement skills and be willing to work as part of a small but very busy team.
- Please complete the application form in full as the information provided is used during screening.
- Please check your application carefully before you submit, as no changes can be made once submitted.
- The British Deputy High Commission will never request any payment or fees to apply for a position.
- Employees recruited locally by the British Deputy High Commission in Lagos are subject to Terms and Conditions of Service according to local employment law in Nigeria.
- All candidates must be legally able to work and reside in the country of the vacancy with the correct visa/work permit status or demonstrate eligibility to obtain the relevant permit.
- The responsibility lies on the successful candidate to;
Obtain the relevant permit
Pay fees for the permit
Make arrangements to relocate
Meet the costs to relocation
- The British Deputy High Commission does not sponsor visas/work permits except where it may be local practice to do so.
- Employees who are not eligible to pay local income tax: e.g. certain third-country nationals and spouses/partners of UK diplomats will have their salaries abated by an equivalent amount.
- Information about the Foreign and Commonwealth Office Competency Framework can be found on this link:https://www.gov.uk/government/publications/civil-service-competency-framework Please note: AA=A1, AO=A2, EO=B3, HEO=C4, SEO=C5
- Reference checking and security clearances will be conducted on successful candidates
- Please log into your profile on the application system on a regular basis to review the status of your application.
This opportunity is closed to applications.