View Vacancy - Receptionist A1, Tbilisi (GEO615)

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
Foreign, Commonwealth and Development Office (Operations and Corporate Services)
Corporate Services Support

The British Embassy in Tbilisi is part of a world-wide network, representing British political, economic and consular interests overseas and is now looking for a Receptionist.

The jobholder will be the part of the corporate services section and will be responsible for providing reception services for the Embassy.

Main Duties and Responsibilities

  • Providing full reception and telephony service.
  • Liaising with Embassy drivers, managing daily vehicle schedule and preparing the Driver Duty roster.
  • Travel/reservation services as and when required.
  • Circulating and distributing information to the wider Embassy Ad hoc translation services.
  • Maintaining up-to-date staff phone lists and directories of hotels and airline companies.
  • Low value procurement: requisitioning and receiving of goods and services for administrative related expenditure on oracle based system PRISM; procurement card holder. for low value purchases.
  • Conference room bookings.
  • Maintaining Embassy stationery supplies.
  • Assisting and supporting different departments of the Embassy with logistical arrangements (hotel, venue and transport bookings).
  • Administering Management Imprest of 2000GEL and stock of fuel vouchers.
  • Arranging dispatch and receipt of Embassy shipments/deliveries.
  • Liaising with local service providers (including local utility, insurance, car services companies, etc).
  • Diplomatic  accreditations for UK based staff.
  • Fire Evacuation Assembly Coordinator.
  • Other ad hoc duties as required.
  • Previous reception or customer services experience of at least 3 years.
  • Experience of working for an international organisation.
  • Strong IT skills (office programs).
  • Fluent Georgian and English language skills.

  • Good presentational skills and confidence to deal with people at all levels.

  • Strong verbal and written communication skills.

  • Ability to manage multiple tasks simultaneously.

  • Ability to adapt to working in varied circumstances.

  • Russian language skills.
  • Knowledge of FCO working processes.
27 December 2017
Administrative Assistant (AA)
Full-time, Permanent
40
Europe, Eastern Europe & Central Asia
Georgia
Tbilisi
British Embassy
GEL
2158
1 February 2018

This is a full-time permanent position. Please note that staff members are responsible for paying any income tax required by local law.

The successful candidate will be subject to a professional background check and security clearance.

Staff recruited locally by the British Embassy in Tbilisi is subject to local Terms and Conditions of Service.

All applicants should have the right to live and work in Georgia. The British Embassy does not sponsor applications for work permits.

Please note that the deadline for applications is 23:55 on the day mentioned in the above field “Application deadline”. We advise you to allow enough time to complete and submit your full application, since only applications completed and submitted before the deadline will be considered. Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.



Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

This opportunity is closed to applications.