View Vacancy - Executive Assistant to the Consul General

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
Foreign, Commonwealth and Development Office (Operations and Corporate Services)
Private Office

Summary:

The Executive Assistant position supports the Consul General in their leadership of the Consulate-General both in strategic planning and execution of the business plan.   The successful applicant will report directly to the Consul General (CG) and work closely with all teams.  The Executive Assistant will be responsible for planning the Consul General’s schedule and activities, co-ordinating with other teams and other offices in the network, managing events and visits and representing the Consul General with external contacts.

Responsibilities:

  • Coordinate cross-team activity when the CG is out, maintaining information flow and prioritisation across the Consulate office, representing the CG’s interests at Consulate meetings as appropriate.

 

  • Occasionally attend evening and early morning events, including sometimes helping to staff events: help with event Proactively and reactively manage and trouble-shoot all aspects of the CG's calendar including forward programming, regular events (Christmas cards, key stakeholder events, teleconferences), use of the Residence (liaising with Corporate Services staff), and day to day diary and scheduling.

 

  • Tactical planning to meet the Consulate General's business objectives, including annual, quarterly and monthly budgeting in line with audit requirements (working with Corporate Services and other budget holders); visit planning by CG to consular patch, co-ordinating input to the quarterly reports, and special projects as they arise.

 

  • Arrange detailed outward travel itineraries for the CG, including scheduling appointments with high-level contacts, working with other teams as appropriate.

 

  • Provide co-ordination support on incoming visit programmes, helping to project manage input from internal and external stakeholders and producing briefing materials

 

  • Support Political, Press, and Public Affairs (PPPA) section in administration of the Marshalls Scholarship Programme such as: scheduling meetings, room / guest bookings, producing paper pack, coordinating travel logistics, and reimbursement of expenses, set up, greeting and circulating guests, closing down etc with event lead.
  • Provide the following support: prepare and reconcile monthly corporate credit card account and expenses processing for CG, accurately and submitted for approval on time; social secretary functions including issuing invitations for events, monitoring expenditure, liaising with caterers; maintaining the Consulate contacts database; handling correspondence, including email, and phone enquiries, drafting acknowledgements and other letters.
  • Clear writing skills
  • Experience of organising events and programmes
  • Great customer service skills
  • Ability to work with a variety of departments/teams
  • Quick learner
  • Team player
  • Appreciates diversity

  • Previous EA experience

  • Interest in international affairs

2 January 2017
Executive Officer (EO)
Full-time, Permanent
40
Americas, Caribbean & Overseas Territories
United States
Atlanta
British Consulate
1
USD
22.31
20 February 2017

Under US State Department requirements, the Embassy Network may only employ, as non-diplomatic staff, persons who are US citizens, US Green Card holders or A or NATO visa holders with EAD cards*. If you hold a visa other than an A or NATO visa you are not currently eligible to work at the Embassy.  Please refer to our website for information on exceptions to this policy at www.gov.uk/government/world/usa.  All candidates will be subject to background checks and security clearance. 

*A visas or NATO visas with EAD cards are acceptable at the Embassy, Consulates, and British Defence Staff (BDS) outposts.  The UK Mission to the UN (UKMIS) accepts G visas.


Staff recruited locally by the British Embassy are subject to terms and conditions of service according to local American employment law.

Individuals who are not US taxpaying citizen will be paid a net salary based on a simulated US tax status.

The British Embassy Network offers a competitive salary and a strong benefits package. This package includes medical, dental, vision, life, long term and short term disability insurance, a 401(k) retirement savings plan, generous vacation and leave time, and an enriching training package.

Resume and cover letter should be submitted by 02 January 2018. Internal candidates must inform their supervisor if they intend on applying.

Only successful candidates will be contacted. Please no phone calls. Due to the high volume of resumes we receive, we cannot guarantee consideration of your application if the submission instructions are not properly followed.

The British Embassy is committed to a policy of equal opportunities and to creating a diverse working environment, free from discrimination, where everyone is included and treated fairly, based on merit alone. We are an equal opportunity employer, making all employment decisions without regard to race, gender, religion, national origin, citizenship, disability, age, sexual orientation, political affiliation or any other criterion protected by law.

Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

This opportunity is closed to applications.