View Vacancy - Executive Assistant to HM Consul General
Background
The British government maintains a network of Consulates-General around the United States. Reporting to the British Embassy in Washington, they work to enhance the UK-US relationship across a full range of objectives including: trade and investment; supporting British nationals in difficulty; enhancing UK prosperity; press and public affairs; security cooperation; reporting on political and economic development; supporting UK Overseas Territories, and building relationships with decision-makers and opinion formers. Further information about the Consulates-General and Embassy and their work can be found on www.ukinusa.fco.gov.uk.
Purpose and Objectives
The Consulate General in Miami, which covers Florida, Puerto Rico and the US Virgin Islands, is looking to recruit an Executive Assistant to the Consul-General (CG). This is an exciting opportunity to join a small team in a dynamic role, performing critical secretarial and administrative tasks for the Consul General and undertaking diverse cross-cutting functions supporting the Consulate General as a whole. The role has potential to contribute across the entire work of the Consulate and to drive some individual project work in pursuit of wider Consulate objectives.
Duties and responsibilities
- Management of all aspects of the CG's calendar including forward programming, travel, and day to day diary scheduling. Reconcile CG expenses in line with audit requirements.
- Coordination of internal meetings by confirming attendance, booking rooms, participating, taking notes and circulating action points. Maintaining and circulating a Forward Look document. Assist Consulate General business planning by coordinating input to quarterly reports and special projects as they arise.
- Event management, by compiling guest lists, issuing invitations, coordinating RSVPs, managing contractors, booking in visitors, monitoring expenditure and coordinating evaluation.
- Arrange detailed visit programmes for the CG and incoming senior visitors by scheduling transport, accommodation, appointments with high-level contacts, working with internal and external stakeholders as appropriate.
- Lead officer in briefing material for VIP visits including Ministerial level. Ensure content is accurate and of the quality required that will convey key points and knowledge to prepare the Visitor for meetings in a timely and effective manner.
- Support Political and Communications Team in initiating, managing and delivering policy projects in pursuit of UK objectives for Florida, Puerto Rico and USVI. Assist in the writing of bids for project funding. Help evaluate each project, keeping measurable information to support outcomes and lessons learned.
- Participate in crisis training and exercise and be part of the Consulate-wide team response in the event of a crisis, leading on log keeping.
- High school diploma with some college or Bachelor’s degree preferred
- Three to five years of relevant work experience, preferably including working directly with the public, with some high-level contacts, and as part of a fast-paced, multi-faceted team
- Strong team player who enjoys working with others and is able to integrate fully into a wider network-based team
- Proficiency in using internet applications, social media and the Microsoft Office suite
- Strong written and oral communications skills, including the ability to communicate to all levels, inside and outside the office, accurately
- Good understanding of the challenges and sensitivities of working in the world of government and politics
- Expert in prioritisation, organisation, multitasking and time-management skills and the ability to remain calm and professional under pressure
- Initiative, determination and responsibility
- Superior problem solving skills, common sense, and able to exercise good judgement in the face of conflicting priorities
- Appreciation and understanding of multicultural Britain
Under US State Department requirements, the Embassy may only employ, as non-diplomatic staff, persons who are US citizens, US Green Card holders or A or NATO visa holders with EAD cards*.
If you hold a visa other than an A or NATO visa you are not currently eligible to work at the Embassy. Please refer to our website for information on exceptions to this policy at www.gov.uk/government/world/usa. All candidates will be subject to background checks and security clearance.
- Previous Executive Assistant experience
- Fluency in Spanish an advantage
Staff recruited locally by the British Embassy are subject to terms and conditions of service according to local American employment law.
The British Embassy Network offers a competitive salary and a strong benefits package. This package includes medical, dental, vision, life, long term and short term disability insurance, a 401(k) retirement savings plan, generous vacation and leave time, and an enriching training package.
Resume and cover letter should be submitted by 11 May 2017. Internal candidates must inform their supervisor if they intend on applying.
Only successful candidates will be contacted. Please no phone calls. Due to the high volume of resumes we receive, we cannot guarantee consideration of your application if the submission instructions are not properly followed.
The British Embassy is committed to a policy of equal opportunities and to creating a diverse working environment, free from discrimination, where everyone is included and treated fairly, based on merit alone. We are an equal opportunity employer, making all employment decisions without regard to race, gender, religion, national origin, citizenship, disability, age, sexual orientation, political affiliation or any other criterion protected by law.
This opportunity is closed to applications.
