View Vacancy - HK- Executive Assistant to Deputy- Consul General A2(L)

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
Foreign, Commonwealth and Development Office (Operations and Corporate Services)
Private Office

Main purpose of job

To provide secretarial and administrative support to the DHM and the Economic Diplomacy Team. To support the DHM in engaging with staff and promoting staff development.


Roles and reponsibilities


  • Secretarial and administrative support for DHM. Duties will include drafting occasional letters and taking minutes, scheduling external and internal meetings and arranging business hospitality and keeping contact databases and electronic filing up to date. Providing the secretariat function for the Consulate-General’s Joint Management Board. Organising network events – e.g. regional DHM conference.
  • Supporting the DHM in engaging staff and promoting staff development. Organising induction courses for new staff, organising a series of Diplomatic Academy Foundation Course workshops (securing facilitators, booking rooms, setting up equipment, downloading materials). Organising staff engagement events – e.g. Town Hall meetings, staff survey focus groups.
  • Supporting Economic Diplomacy Team. Managing and monitoring the team’s devolved travel and entertainment budget including planning and monthly monitoring throughout the year. Providing support to the team, including on desk research, event management and VIP programmes
  • Corporate responsibilities. Regular tasks will include initiating and progressing monthly Corporate Services Team surprise check (including obtaining end of month bank statements and passing sealed papers to next officer to check; ensuring check has been carried out by the 15th day of each month).  Management of gift register. Organising the guest list for the annual Queens Birthday Party (QBP), issuing invitations and updating databases.
  • Leave cover for the Executive Assistant to the Consul General. Shared responsibility with EA for management of incoming and outgoing diplomatic bags.

 



Essential on arrival:

IT capability including Microsoft Word, Excel, Access, Power point and Outlook.

Previous experience of working for the UK government would be an advantage, but not essential.
27 June 2017
Administrative Officer (AO)
Full-time, Permanent
41
Asia Pacific
Hong Kong SAR
Hong Kong SAR
British Consulate General
1
HKD
17,264.00
8 August 2017
Options for flexible working can be considered.

All applications must be received before 23:55, 27 June 2017 (Monday). 

Incomplete application forms will not be taken into consideration, so please ensure you provide the information requested. We regret to advise that we will only be contacting short-listed candidates. Applicants called for an interview will be assessed on the core competencies listed above. 

Interviews will commence on the second week of July.

The British Consulate-General in Hong Kong does not provide visa/ work sponsorship. Applicants must have an appropriate residence status in Hong Kong to be considered. 

Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

This opportunity is closed to applications.