View Vacancy - Executive Assistant, British Consulate General Los Angeles
The British Consulate General Los Angeles invites applications from outstanding individuals for the position of Executive Assistant to the Consul-General.
This is a stimulating and varied role, involving lots of interaction with external contacts and teams across the British Consulate. This role will involve great organisation and planning skills, thinking creatively and excellent people skills. The role will involve providing executive assistance and diary support to the Consul General, handling invites and travel, meeting notes as well as working on events at the British Residence. You will see first-hand how senior leaders influence and make key decisions.
The successful applicant will report directly to the Consul General and work closely with all the teams representing different elements of the British Government's work in Los Angeles. The British Consulate General in Los Angeles represents the UK Government in Southern California, Arizona, Hawaii, Nevada, Utah, Guam, Northern Mariana Islands and American Samoa.
Roles and Responsibilities
The individual will be responsible for:
- Providing executive assistance and diary support to the Consul General - including organising visits, meetings (both virtual and in person), handling correspondence and invites, travel and expenses. It will also involve providing some ad hoc support to the Deputy Consul General.
- Working with different teams across the British Consulate to request and coordinate briefings. Taking and circulating notes of some priority meetings within the British Consulate.
- Providing event support at the British Residence, including working with caterers and suppliers, arranging refreshments, setting and keeping to budgets, issuing invites and managing guest lists and acting as a venue coordinator and representing the British Residence during events. Responsibilities will vary depending on the particular events.
Resources Managed
Will prepare and submit expense claims for Consul General and be aware of budget implications.
Language Requirements
Language: English
Level of language required: Proficient
- Expert in prioritisation, organisation, multi-tasking and time-management skills, and the ability to remain calm and professional under pressure.
- 2-3 years relevant administrative experience in a fast-paced, multi-faceted team environment is essential.
- Experience of organising innovative events – in person and virtually.
- Great communication skills – orally and written.
- Proficiency in using internet applications, social media and the Microsoft Office Suite.
- Great interpersonal skills and a strong team player who enjoys working with others and is able to integrate fully into a wider network-based team.
- Initiative, determination and responsibility.
- Superior problem solving skills, common sense and able to exercise good judgement in the face of conflicting priorities.
- Experience of managing others and delegation.
- Understanding of the challenges and sensitivities of working in the world of government and politics.
Under US State Department requirements, the UK Government in the US may only employ, as non-diplomatic staff, persons who are US citizens, US Permanent Residents or A visa holders with EAD cards*. If you hold a visa other than an A visa you are not currently eligible to work at our office. Please refer to our website for information on exceptions to this policy at www.gov.uk/government/world/usa. All selected candidates are subject to background checks and will require a security clearance prior to starting work.
*A visas are acceptable at the Embassy and Consulates. The UK Mission to the UN (UKMIS) accepts G visas, and British Defense Staff (BDS) outposts accept A or NATO visas.
Learning and Development Opportunities
The British Embassy and its US Network is committed to all employee’s ongoing learning and development needs. We offer a comprehensive platform for personalised learning for everything from soft skill development (communicating with impact, handling difficult conversations, time management) to more technical or professional skills necessary to complete your job (software training, formal qualifications etc).
Working Patterns
This role is 40 hours a week, but does not require set working hours each day.
The British Embassy and its US Network embraces hybrid working, allowing its staff to typically work from home 2 or 3 times a week. We are an organization that also recognises the critical value of team work and we embrace and endorse collaboration by ensuring that all staff attend the office flexibly yet regularly.
The UK Government operating in the US offers a substantial benefits package including generous leave, a choice of medical insurance, 401(k) matching up to 7%, extensive learning opportunities and a great work/life balance. Employees who are not liable to pay local income tax on their Mission salary, eg some non-local national staff and some spouses or partners of UK diplomatic staff, will have their salaries abated by an equivalent amount. Internal candidates must inform their supervisor before they apply to a different position. Only successful candidates will be contacted. Please no phone calls. Due to the high volume of resumes we receive, we cannot guarantee consideration of your application if the submission instructions are not properly followed. The British Embassy is committed to a policy of equal opportunities and to creating a diverse working environment, free from discrimination, where everyone is included and treated fairly, based on merit alone. We are an equal opportunity employer, making all employment decisions without regard to race, gender, gender identity, religion, national origin, citizenship, disability, age, sexual orientation, political affiliation or any other criterion protected by law.
This opportunity is closed to applications.