View Vacancy - Corporate Services Assistant

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
Foreign, Commonwealth and Development Office (Operations and Corporate Services)
Corporate Services Support

Main purpose of the role:

This is an exciting opportunity to join The British Consulate General Team in Miami. The successful candidate will form part of a three person Corporate Services Team. Corporate Services provides a platform of office support services to Her Majesty’s British Government staff working in Miami. The Corporate Services Assistant (CSA) will focus primarily on property management, health and safety, record keeping and compliance, and administrative tasks relating to office management.  Occasionally the CSA will deputise for the Corporate Services Officer.

Roles and responsibilities / what will the jobholder be expected to achieve?:

Property Management

• Property Management duties for official Residence, office and residential accommodation.

• Complete and record compliance checks regarding Health and Safety  

• Commit to improving sustainability across the office and residential accommodation

• Maintain inventories of all assets: Residence inventory, entertainment supplies, float, other residential furniture and stationery including the storerooms within the Consulate.  Events

• Partner with the Executive Assistant to HMCG on event planning at official Residence or office.  

Administrative

• Maintain and update directories and databases such as: Property databases, crisis data, and office administrative lists.

• Take records of Management meetings.

• Update and maintain various guidance. 

• Work with Corporate Services Officer on vendor selection and contract management.

• Single point contact for office maintenance requests, cleaning contract, mail, and freight. 

Crisis preparation

• Crisis/Emergency Management - participate in crisis training and exercising and be part of the Consulate-wide team response in the event of a crisis

Other

• Ad hoc duties as required

• Deputize for Corporate Services Officer

• Experience of working in an office environment
• Superior organisational skills
• Strong written and verbal communication skills
• Problem solve, and seek out answers proactively
• Ability to work collaboratively with internal and external stakeholders
• Ability to exercise sound judgement
• Flexibility in a team setting, with an enthusiastic approach to work
• Working knowledge of MS Office
• Property management experience
• Spanish speaker
28 February 2021
Administrative Officer (AO)
Part-Time
30
Americas, Caribbean & Overseas Territories
United States
Miami
British Consulate
1
USD
16.36
12 April 2021

H&S learning, Fire Manager training.

Under US State Department requirements, the UK Government in the US may only employ, as non-diplomatic staff, persons who are US citizens, US Permanent Residents or A visa holders with EAD cards*. If you hold a visa other than an A visa you are not currently eligible to work at our office.  Please refer to our website for information on exceptions to this policy at www.gov.uk/government/world/usa.  All selected candidates are subject to background checks and will require a security clearance prior to starting work.  
*A visas are acceptable at the Embassy and Consulates. The UK Mission to the UN (UKMIS) accepts G visas, and British Defense Staff (BDS) outposts accept A or NATO visas.


The UK Government operating in the US offers a substantial benefits package including generous leave, a choice of medical insurance, 401(k) matching up to 7%, extensive learning opportunities and a great work/life balance.

Employees who are not liable to pay local income tax on their Mission salary, eg some non-local national staff and some spouses or partners of UK diplomatic staff, will have their salaries abated by an equivalent amount.

Internal candidates must inform their supervisor before they apply to a different position.

Only successful candidates will be contacted.  Please no phone calls.

Due to the high volume of resumes we receive, we cannot guarantee consideration of your application if the submission instructions are not properly followed.

The British Embassy is committed to a policy of equal opportunities and to creating a diverse working environment, free from discrimination, where everyone is included and treated fairly, based on merit alone.  We are an equal opportunity employer, making all employment decisions without regard to race, gender, religion, national origin, citizenship, disability, age, sexual orientation, political affiliation or any other criterion protected by law.

Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

This opportunity is closed to applications.