View Vacancy - JOA - Security Administration Assistant (AA)

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow. The FCDO operates an agile workforce and to facilitate this, you may be required to undertake other duties from time to time, as we may reasonably require.
Foreign, Commonwealth and Development Office (Operations and Corporate Services)
Security

The British Embassy Amman has a vacancy for a Security Administration Assistant, job grade Administrative Assistant (AA).

Main Purpose of the Job:

The jobholder will manage / administer the security office and assets in supporting the Corporate Services Assistant (CSA) and Post Security Manager (PSM) in their day-to-day operations and the Embassy holistically and provide an interface for the security office with internal and external customers.

The jobholder will provide translation to the CSA for official paperwork and at external meetings and complete the necessary audits and maintain operational communications equipment. Also, the jobholder will maintain the Security Teams site and keep all files and information within up to date and provide support for both high profile visits and visitors to the Embassy.

The jobholder will also provide support for both high profile visits and visitors to the Embassy and manage the security store and equipment.

Roles and responsibilities 

  • Liaise closely with the Post Security Manager ensuring all the His Majesty’s Ambassador (HMA)’s movements are safeguarded and providing outreach clerical work.
  • Manage the Security assets of the Embassy, including security crisis equipment, body armour, helmets and misc.
  • Manage the Embassy communication equipment and issue of radios, both handheld and / or main base-stations.
  • Provide a professional interface with the public, e.g. visitors, deliveries and enquiries, contractors, guests for events.
  • Ensure all communications equipment are tested regularly and in good working order. Addressing any problems through either the CSA or Regional Technical Support Staff (RTSS).
  • Liaise with internal and external security partners to ensure appropriate security correspondence are managed properly.
  • Prepare detailed pre-visit reports of all venues and log them in the Teams shared security area.
  • Prepare and ensure Note Verbal (NV) requests for support from the local security authorities are logged in a timely manner.
  • Assist the CSA and PSM managing security arrangements for all VIP, Minister and VVIP trips.
  • Manage the daily & weekly security reports, including the contracted guards daily work shifts, daily visitors form and daily security briefing notification.
  • Act as the security point of contact for His Majesty’s Government (HMG) visitors ensuring the prepared security package is sent out to these HMG visitors.
  • Liaise with Transport section for booking of vehicles for the security team.
  • Assist the CSA and PSM at all larger Embassy events with the relevant security arrangements with the local security authorities.
  • Ensure full compliance with Embassy Post Security Regulations (PSRs).
  • Managing & completing regular audits on security cleared contractors list, security banned contractors list, security cleared personnel and transport lists.
  • Provide translation from English to Arabic and Arabic to English for the CSA.
  • Maintain the security teams shared MS Teams site.
  • Provide other relevant security duties as requested by the CSA and / or PSM in support of the Embassy.

The above list is not exhaustive, and the jobholder will be required to be flexible as specific responsibilities could change in the future, and this would be at the discretion of the line manager/ senior management and agreed with the jobholder. The job description may be reviewed to meet changes in business needs. The jobholder may also take on other ad hoc tasks as required.

 Key behaviours required:

  • Working Together: Form effective partnerships and relationships with people both internally and externally, from a range of diverse backgrounds, sharing information, resources, and support.
  • Delivering at Pace: Take responsibility for delivering timely and quality results with focus and drive.
  • Managing a Quality Service: Deliver service objectives with professional excellence, expertise, and efficiency, taking account of diverse customer needs.
  • Communicating and Influencing: Communicate purpose and direction with clarity, integrity, and enthusiasm. Respect the needs, responses, and opinions of others.

In addition, we are looking for someone who can demonstrate the Civil Service values of:

  • Integrity
  • Honesty
  • Objectivity
  • Impartiality

 Eligibility:

 If you are selected for this position, we will be able to employ you as long as:

  • You have the right to live and work in Jordan; and
  • You receive the appropriate level of security clearance.

Qualifications, skills, and experience:

  • Fluent English & Arabic language (oral & written).
  • Previous administrative security experience.
  • Relevant IT experience including MS Office (Word, Excel & PowerPoint).
  • Excellent organisational skills.
  • Ability to work unsupervised.
  • Flexibility & ability to maintain professionalism under pressure.
  • Be available to work out of hours / weekends when required.
  • Translation from English to Arabic and Arabic to English (written & oral)

Language requirements: 

Language: English and Arabic
Level of language required: Fluent spoken and written with ability to translate from English to Arabic and Arabic to English.

  • Understanding of two-way radio communications and satellite phones.
Communicating and Influencing, Delivering at Pace, Managing a Quality Service, Working Together
23 July 2025
Administrative Assistant (AA)
Full-time, Permanent
37
Middle East & North Africa
Jordan
Amman
British Embassy
1
JOD
958
monthly
4 September 2025

Working hours and remuneration:

The Embassy aims to offer an attractive working environment and remuneration package for this role, including a non-negotiable gross salary of JOD 958 per month based on 37 hours per week.

Salary will be paid in gross, and you are expected to comply with your tax obligations through completion of a tax return to the local authorities. If exceptionally you are not liable to pay Jordanian tax, you will receive a net salary, which is minus the deduction of an equivalent level of local tax. Further information on this will be provided at interview if necessary.

This role is for a full-time employment on a permanent contract. The successful candidate will be subject to a 90 day probationary period. The appointment is subject to satisfactory local and UK security clearances. The selected candidate must have the right to live and work in Jordan.

Normal working hours at the Embassy are Sundays to Wednesdays from 08:00-15:30 and Thursdays from 08:00-15:00. Hours of work vary for this role according to operational requirements in agreement with the line manager, and in line with FCDO and Embassy policies. The jobholder should be flexible in their approach to hours worked as these will also be dictated by operational needs and may involve working out of hours (evenings/ weekends).

The package includes a good level of health insurance and a friendly, English-speaking work environment. We offer opportunities to develop professional skills through our Learning & Development offer. Leave entitlement is 25 days (on pro rata basis) plus 14 public holidays.

Learning and development is a key success factor when working at the British Embassy. The Embassy follows a 70-20-10 model of learning. You are expected to have a proactive approach to your own learning and your Line Manager will help you develop a personalised L&D plan and will share opportunities, resources, and guidance to ensure you have any necessary learning for the role with ability to achieve full potential. 

 

How to apply:

Interested candidates must include in their online application form:

1) an updated Curriculum Vitae (CV).

2) a covering letter that includes how you meet the requirements of the role; and

3) specific examples, in the relevant sections of the online application form, of how you meet the key behaviours and skills required.

Please refrain from the use of AI-based tools when completing your application. This is to ensure a fair competition for all candidates and helps maintain the integrity process. If the use of AI is identified, your application may be rejected.

Applications that do not include these this information will not be considered. 

The closing date for applications is at 23:55 Jordan local time on 23rd July 2025.

Applications received after the stated deadline will not be considered.

Internal candidates (i.e., those who are currently employed by the British Embassy Amman) applying for this position should consider informing their current line manager upon submission of their application. 

Due to the large number of applications we receive, only those shortlisted for the next step of the recruitment process will be contacted.

Appointable candidates who were unsuccessful at interview may be placed on a ‘reserve list’. If during the reserve period of six (6) months the same or a largely similar role becomes available, that role may be offered to the second or subsequent candidate.

The start date mentioned in the advert is a tentative start date and the successful candidate will be required to undergo security-vetting procedures. Any offer of employment will be subject to the candidate achieving suitable clearances and reference checks.

The recruitment process, including security clearance, is expected to take around 2-3 months. The security clearance process includes checks available in country and in the UK, dependant on the security level required for the role and the candidate’s profile and UK footprint. You may experience some delay in the progress of this recruitment campaign, and we are working hard to minimise any disruption.

The FCDO operates an agile approach to delivery. To facilitate an agile workforce, you may be required to undertake other duties from time to time as we may reasonably require. The British Embassy Amman is an equal opportunities employer, dedicated to inclusivity, a diverse workforce and valuing difference. Staff recruited locally by the British Embassy are subject to terms and conditions of service according to local labour law.

 

Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

This opportunity is closed to applications.