View Vacancy - Furnishings Officer
The UK Mission to the United Nations in New York is looking for the right candidate for the post of Furnishings Officer, within the Mission’s Corporate Services Team. The Corporate Services Team is essential to the smooth operations of the Mission. The Furnishings Officer acts as a vital interface with staff in the Mission, the New York warehouse and a number of external suppliers. The jobholder reports to the Estates Manager.
Purpose of the job:
To manage the rolling programme of furnishing the Foreign Office’s owned and leased properties in the New York area. To carry out day-to-day functions on purchasing and procurement, and to support the Estates team in managing the maintenance programme.
Duties and Responsibilities:
• Purchase furnishings from standard lines and replace furniture under a rolling programme.
• Select suitable items of furniture to furnish new apartments from existing stocks and purchasing new as required.
• Create, update and manage inventories and leases for residential accommodation using Foreign Office software systems.
• Liaise with apartment buildings for the moving in and out of furniture including payment of security deposits.
• Manage, maintain and arrange delivery/collection of the domestic items provided to officers between moving in and the arrival of their own belongings.
• Inspection of properties as officers move in to and depart a property.
• Setting up new suppliers and raising of requisitions for all Estates Team purchases, contracts and rents and receiving of those goods and services using in-house software.
• Make small purchases pay bills, liaison with suppliers and customers. Organise and obtain sales tax refunds.
• Responsible for expenditure on the Estates Team corporate credit card and completing monthly expenditure reports for the furnishing budget.
• Local management of the Government Art Collection and annual inventory return.
• Management of the Estates Team inbox.
• Create and maintain a list of all equipment bought for the office including supplies and equipment in all kitchens at UKMIS. Replacement of supplies and equipment.
• Day to day liaison with the 1 Dag Hammarskjold building management.
• Cover for the Estates Officer
The successful candidate will have good organisational skills, an eye for detail and the ability to multitask.
The jobholder will need proven skills and experience in:
• Excellent written and oral communication skills in English
• Ability to deliver difficult messages
• Strong planning and organizational skills
• Excellent interpersonal skills and customer service experience
• Multi tasking, self motivated and able to work as a part of a team
• Proficiency in Microsoft Office
The jobholder must have an adaptable and energetic approach, with a willingness to learn and work flexibly across the whole Corporate Services Team, in areas outside of their core job, to help others at busy times, when there are vacancies and at other times of pressure. Portfolios and responsibilities can also be adjusted within the Corporate Services Team so the successful candidate will be one who is flexible and open to change and continuous improvement. All staff in the Corporate Services Team pick up ad hoc tasks and new work which may emerge unexpectedly and the jobholder will be expected to be part of this flexible approach and embrace new work enthusiastically.
Under US State Department requirements, the Mission may only employ, as non-diplomatic staff, persons who are US citizens, US Green Card holders or G visa holders. If you hold a visa other than a G visa you are not currently eligible to work at the Mission. Please refer to our website for information on exceptions to this policy at www.ukinusa.com. All candidates will be subject to background checks and security clearance.
The British Embassy Network offers a strong benefits package. This package includes medical, dental, vision, life, long term and short term disability insurance, a 401(k) retirement savings plan, generous vacation and leave time, and an enriching training package.
Only successful candidates will be contacted. Please no phone calls. Due to the high volume of resumes we receive, we cannot guarantee consideration of your application if the submission instructions are not properly followed.
We welcome candidates of any race, colour, religion, sex, sexual orientation and gender identity, disability, age, or any other category. The Mission is committed to building a diverse environment. The Mission prides itself on upholding the principles of diversity and inclusion and providing equal opportunities for all.
We strive to nurture a diverse workforce by promoting policies that emphasize fairness, transparency, creativity and a comfortable and safe working environment in which individual differences are respected and the contributions of all staff are recognized and valued. The Mission values honesty, integrity, professionalism, and teamwork. Treating all colleagues with respect is fundamental. We have a zero tolerance policy towards bullying, harassment and discrimination. We want staff to express themselves freely, to think creatively and to feel free to challenge policy perspectives constructively. The Mission supports the professional learning and development of all colleagues. While the UN schedule can be demanding and occasionally inflexible, the Mission’s leadership is committed to doing all it can to improve the work/life balance of its staff, and encourages flexible working when possible.
This opportunity is closed to applications.