View Vacancy - Project Officer – EU Forensics Programme
Length of Contract: 2 years (can be extended)
Main purpose of job:
Run the Counter Terrorism Forensics Programme and ensure it follows Project Management Practices of both the European Union and the British High Commission in Islamabad. Provide cover for the Forensics Liaison Officer and engage with stakeholders working on Rule of Law, Counter Terrorism, and Forensics.
Roles and responsibilities / what will the jobholder be expected to achieve
Draft clear and concise project documentation (work plans, budgets, submissions, project memorandums etc) and other written work; and quality assure these before submission to senior management. Ensure comprehensive knowledge management processes are followed as well as accurate version control. Maintain contacts database of all external stakeholders.
Contribute to all aspects of the procurement process including contractors and technical experts (drafting Terms of Reference, Contract Negotiation and Management etc.). Ensure all procurement is done in line with EU and High Commission policy, offers VFM and is a transparent and open process.
Review invoices and expenditure reports; ensure they are processed in an efficient manner. Identify and escalate any financial/invoice discrepancies to senior management. Regularly maintain the €2.5m budget and forecast accurately. Support the EU and High Commission with all audits and financial verification of the Programme. Undertake all reporting on financial matters for the Programme.
Ensure follow-up of the implementation of activities and the performance of project partners and monitor contractual obligations (via periodic reviews and reports). Undertake monitoring and evaluation both directly and through the use of specialist M&E partners.
Provide quality assurance of deliverables and escalate any issues, risks and challenges faced by the Programme in a timely manner through appropriate channels.
Support the Forensic Liaison Officer with all monthly and quarterly reporting. Organise stakeholder meetings and events. Coordinate and arrange workshops, and visits both in Pakistan and abroad. Delivery against an EU visibility plan. Undertake all logistical support for the Programme including bookings, event management, and travel planning.
Cover for the Forensics Liaison Officer during absences and provide additional support in terms of stakeholder engagement when required.
€2.5m budget and Technical and key expert contractors implanted with Forensics Labs in Pakistan.
- At least two years of project/programme management experience.
- A degree in a related subject.
- Advanced IT skills in all MS Office applications.
- Experience of managing multiple and diverse stakeholders.
- Strong Organisational Skills with the Ability to Multi-Task and Work Under Pressure.
- Proven skills in creative problem solving.
- Resilient self-starter who can work with minimal supervision.
- Able to flex between strategic policy work and undertaking simply logistics.
- Operating successfully in an international working environment.
Language: English and Urdu.
Level of language required: Fluent.English must be to a high standard including the ability to quickly learn and use understand complex technical vocabulary.
- Understanding of criminal justice reform and/or forensics.
- Oracle Accounting and Human Resources Databases
For British High Commission (BHC) candidates, the Local Staff BHC Terms & Conditions will apply.
For other than BHC candidates, salary will be PKR 116,562 per month.
The BHC is recognised as a good employer, with a robust, fair and transparent performance management & appraisal system linked to increments and staff bonuses. We have a 5-day working week, plus annual leave, public holidays, maternity leave provision, special leave, paid sick leave provision; ample development opportunities, travel opportunities, a good organisational culture, and excellent work/life balance.
Around half of our work force is women. We treat people with respect and equality and have a policy of zero tolerance for any form of discrimination, bullying, or harassment.
This is a good opportunity to be part of a strong, diverse team, working in the biggest network that FCO has anywhere across the globe. We are aiming to make it the best.
Learning and development opportunities:
Programme and Financial Management Courses. Training in personal impact, time management, MS Office, and problem solving. Job Shadowing with High Commission colleagues. Other training will be determined based on the existing skill set of the successful candidate.
Please note applications without (a), (b) and (c) will not be considered.
(a) Completed the Online Job Application Form.
(b) Complete the Motivation segment in the online application form (in not more than 600 words) setting out why you are the suitable person for this role. Your statement should include clear examples of how you meet the key competences.
(c) Attach a detailed CV.
We will accept only online applications by “22nd May 2017” midnight.
- Applicants who do not have the required qualification & experience should kindly abstain from applying, as their applications will not be considered.
- Only shortlisted candidates will be contacted and no telephone enquires will be dealt with.
- The appointment will be subject to Police Verification and other checks including references, educational and professional.
We welcome all applications irrespective of age, race, colour, gender, disability, sexual orientation, religion, belief or creed. We are also open to applications from people who want to work flexibly.
40 hours per week including lunch. 8am to 9am start and departure between 4pm to 5pm. Fridays end around 1pm. This role does require flexibility including occasionally evening and weekend working.
Any other information:
The role will be based in Islamabad but there will be regular travel to Lahore. Travel to Peshawar, Karachi, Brussels, and the UK will also be required.
This opportunity is closed to applications.