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View Vacancy - Administrative Support for Inward Investment Sector Specialist - A2 - Pune

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
Other British Government Departments (Partners across Government, including UK Visas)
Department for International Trade (DIT)

MAIN PURPOSE OF JOB

To provide comprehensive support to DIT’s in market Sector Specialist, India Investment team and Pune. This includes operations management, financial management and communications. The jobholder will contribute to DIT’s wider work, promoting the UK as the preferred inward investment destination for Indian companies.



ROLES AND RESPONSIBILITIES 


Delivering a Quality Service  Operations/ Logistics/ Admin (Sector Specialist support):

  • Support Sector Specialists with their Travel logistics,  Diaries, meet with Investors, Internal Tool reporting, programme/event support etc
  • Co-ordinating logistics for visits and events including  workshops, conferences, meetings, Sector Specialist, ministerial and senior official programmes
  • Preparing Weekly & Monthly Dashboards
  • Organising meetings, teleconferences, preparing agendas and circulating papers
  • Report monthly progress on projects, collating inputs from the team
  • Attending & Supporting events
  • Maintaining/Updating Database of Investors
  • Maintaining/updating Guest Lists
  • Schedule appointments and follow up on meeting requests
  • Creating new/updating projects on CDMS
  • Keeping all Active Projects updated on CDMS by updating all interactions
  • Generating reports from CDMS as required
  • Managing business cards received and tracking of leads

Delivering Results (Inward Investment Advice)

  • Managing enquiries received through general enquiries, social media channels
  • Assistance with investment meetings, lead generation activities  and follow up
  • Maintaining and updating of offline databases and CDMS  including entering new contacts and projects, updating/validating existing entries, maintaining updated records of customer interactions
  • Assistance with publications & communications /marketing materials
  • Event & visit logistics support, travel requirements for team,  attending events on site & troubleshooting
  • Organising meetings, teleconferences, preparing agendas and circulating papers

Working with others  ( Focus on Pune Inward  Investment activities)

  • Work closely with BTO Pune Trade and S&IN teams on events, missions
  • Collate and circulate case studies & best practise from the team
  • Develop and maintain the team’s information and knowledge management system
  • Report monthly progress on projects, collating inputs from the team; update key lists and reports

Managing self/ resources (Finance/ Budget Management )

  • Managing Travel & Subsistence  budgets including forecasts and expense reports
  • Processing of claims on PRISM (financial management system)
  • Requisitioning and receiving on PRISM and ensuring timely payment and recording of bills and claims according to FCO best practice



WHAT WE DO


Department for International Trade (DIT) works with UK based businesses to ensure their success in international markets through exports. We also encourage and support overseas companies to look at the UK as the best place to set up or expand their business.



WHAT WE WANT FROM YOU


This is an exciting opportunity to be a part of the DIT Investment team within the India network by offering all related support services to the front end of the team. The job holder is expected to develop a strong network of Information Communication Technology, Advanced Engineering & Life Sciences contacts, by attending events and following up with the contacts made. National travel will be required. Standard working hours, except when on-site at events. Events may require evening and weekend work.

  • Bachelor’s degree required
  • Fluency in written and verbal English
  • Confident with IT solutions, including MS Office
  • A strong culture of customer service with a proven ability to deliver for the team
  • Organisation and excellent time management – a proven ability to work on several projects at once
  • Understanding of effective budget management
  • Team player – the job holder will be a key member of the team working together to deliver each event. Confident leading projects and a supportive team member
  • Excellent interpersonal skills (verbal, written, negotiation)
  • Excellent attention to detail and planning skills
Changing and Improving, Leading and Communicating, Collaborating and Partnering, Building Capability for All, Managing a Quality Service, Delivering at Pace
23 May 2017
A2 (L)
Permanent
South Asia & Afghanistan
India
Pune
British Trade Office
1
34,684
15 July 2017

For British High Commission (BHC) candidates, the Local Staff BHC Terms & Conditions will apply.

 

For other than BHC candidates, salary will be ­­­­­­INR 34,684 per month together with a 12% provident fund and 6% Superannuation Fund/ Special Allowance

 

Additionally the BHC offers a great benefits package that includes annual domiciliary medical cover, plus a Group Hospitalisation Scheme with Rs 500,000 floater cover for your immediate family. 

 

The BHC is recognised as a good employer, with a robust, fair and transparent performance management & appraisal system linked to increments and staff bonuses. We have a 5-day working week, plus annual leave, public holidays, maternity leave provision, special leave, paid sick leave provision; ample development opportunities, travel opportunities, a good organisational culture, and excellent work/life balance. 

 

Around half of our work force is women.  We treat people with respect and equality and have a policy of zero tolerance for any form of discrimination, bullying, or harassment. 

 

This is a good opportunity to be part of a strong, diverse team, working in the biggest network that FCO has anywhere across the globe.  We are aiming to make it the best.

TO APPLY

 

Please note applications without (a), (b) and (c) will not be considered.

(a)     Completed the Online Job Application Form

(b)     Complete the Motivation section in the online application form (no more than 600 words) setting out why you are the suitable person for this role. Your statement should include clear examples of how you meet the key competences.

(c)     Attach a detailed CV

 

Internal candidates applying for this position need to upload their appraisal forms for the previous 2 years (if applicable) else the application will not be considered.

Please note:

  • Applicants who do not have the required qualification & experience should kindly abstain from applying, as their applications will not be considered.
  • Only shortlisted candidates will be contacted and no telephone enquires will be dealt with.
  • The appointment will be subject to Police Verification and other checks including references, educational and professional.

 

We welcome all applications irrespective of age, race, colour, gender, disability, sexual orientation, religion, belief or creed. We are also open to applications from people who want to work flexibly.